Location: Seekonk,MA, USA
TYPE OF POSITION: Full time; salary as set forth in the agreement between the Seekonk School Committee and Administrative Secretaries of Local 1701, State Council 93, American Federation of State, County and Municipal Employees, AFL-CIO
LOCATION: George R. Martin Elementary School
REPORTS TO: Building Principal
QUALIFICATIONS:
To be considered qualified for this position, candidates must minimally have the following:
* Proficient computer skills* (e.g. Google Suites, Microsoft Suites.)
* Highly developed organizational skills
* Flexibility
* Ability to multitask
* Ability to work with multiple stakeholders
* Experience with Pearson Access Next preferred
RESPONSIBILITIES & ESSENTIAL FUNCTIONS which include but are not limited to:
* Keep a record of daily staff attendance.
* Maintain student attendance on a daily basis. Run attendance reports for report cards. Make daily calls to homes for unreported absences.
* Distribute and collect time sheets for weekly payroll. Maintain a log of absences, reasons and documentation. Complete payroll report to be submitted to Administration offices.
* Maintain substitute list and substitute payroll for Martin School.
* Keep a calendar of all events being held at Martin Elementary School after hours. Keep track of building usage forms for all events and collect any fees if necessary.
* Answer telephone calls with proper etiquette, take messages and/or direct calls to appropriate mailboxes.
* Maintain security of the building by buzzing in all guests after inquiring as to why they are there. Maintain a list of all visitors to the building and assign a visitor pass to each individual and to substitutes. Verify all calls from parents regarding student dismissal and check IDs when dismissing students through the office.
* Maintain a log of all legal/custody forms, legal documents and restraining orders
* Distribute and maintain records of school flyers, PTO flyers and flyers approved by the Superintendent. Maintain notice lists for individual and family distribution.
* Perform school level CORI tasks and verify all parents, friends or family members attending field trips or volunteering at school have a current CORI check on file with the Seekonk Public Schools.
* Order supplies for the main office. Maintain inventory for the main office and monitor the inventory for the school.
* Order supplies and maintenance for all copy machines in the building. Keep copiers and office equipment in the copy room and office ready for use.
* Maintain records of purchase orders. Unpack and verify contents of deliveries prior to distribution.
* Create and maintain files using Google Suites and or Microsoft Suites.
* Register all new students based on current enrollment and residency procedures and forward copies of all departing students.
* Post and distribute registration notifications for incoming preschool and kindergarten students.
* Maintain active student files. Print report cards/envelopes for all students.
* Compile and maintain class lists and up-to-date information on students in computer and on paper copies in binders and emergency crisis folder.
* Maintain and create pages on the Martin website, using Google Sites.
* Compile field trip rosters and retain school copy.
* Compile statistics for reporting. Run reports as required for Principal and Superintendent of Schools.
* Create and edit monthly Martin newsletter
* Distribute all incoming mail.
* Create all correspondences requested by the Principal.
* Monitor applications for the free and reduced lunch program. Calculate figures, obtain approval from the Principal, mail out decision letters and forward to administration.
* Maintain a schedule of appointments and make arrangements for all conferences and interviews.
* Perform duties requested by the Principal including tasks to support other staff.
* Perform computer skills.
* Perform accounting tasks pertinent to office operation.
* Any other duties assigned by the Principal/Assistant Principal.
* Maintains a professional relationship with students, staff, and families
* Work closely with the second office secretary to ensure there is consistent office coverage, both during the school day, and during the summer.