Administrative Assistant
: Job Details :


Administrative Assistant

Seekonk Public Schools

Location: Seekonk,MA, USA

Date: 2024-10-29T08:01:22Z

Job Description:

TYPE OF POSITION: Full time; salary as set forth in the agreement between the Seekonk School Committee and Administrative Secretaries of Local 1701, State Council 93, American Federation of State, County and Municipal Employees, AFL-CIO

LOCATION: George R. Martin Elementary School

REPORTS TO: Building Principal

QUALIFICATIONS:

To be considered qualified for this position, candidates must minimally have the following:

* Proficient computer skills* (e.g. Google Suites, Microsoft Suites.)

* Highly developed organizational skills

* Flexibility

* Ability to multitask

* Ability to work with multiple stakeholders

* Experience with Pearson Access Next preferred

RESPONSIBILITIES & ESSENTIAL FUNCTIONS which include but are not limited to:

* Keep a record of daily staff attendance.

* Maintain student attendance on a daily basis. Run attendance reports for report cards. Make daily calls to homes for unreported absences.

* Distribute and collect time sheets for weekly payroll. Maintain a log of absences, reasons and documentation. Complete payroll report to be submitted to Administration offices.

* Maintain substitute list and substitute payroll for Martin School.

* Keep a calendar of all events being held at Martin Elementary School after hours. Keep track of building usage forms for all events and collect any fees if necessary.

* Answer telephone calls with proper etiquette, take messages and/or direct calls to appropriate mailboxes.

* Maintain security of the building by buzzing in all guests after inquiring as to why they are there. Maintain a list of all visitors to the building and assign a visitor pass to each individual and to substitutes. Verify all calls from parents regarding student dismissal and check IDs when dismissing students through the office.

* Maintain a log of all legal/custody forms, legal documents and restraining orders

* Distribute and maintain records of school flyers, PTO flyers and flyers approved by the Superintendent. Maintain notice lists for individual and family distribution.

* Perform school level CORI tasks and verify all parents, friends or family members attending field trips or volunteering at school have a current CORI check on file with the Seekonk Public Schools.

* Order supplies for the main office. Maintain inventory for the main office and monitor the inventory for the school.

* Order supplies and maintenance for all copy machines in the building. Keep copiers and office equipment in the copy room and office ready for use.

* Maintain records of purchase orders. Unpack and verify contents of deliveries prior to distribution.

* Create and maintain files using Google Suites and or Microsoft Suites.

* Register all new students based on current enrollment and residency procedures and forward copies of all departing students.

* Post and distribute registration notifications for incoming preschool and kindergarten students.

* Maintain active student files. Print report cards/envelopes for all students.

* Compile and maintain class lists and up-to-date information on students in computer and on paper copies in binders and emergency crisis folder.

* Maintain and create pages on the Martin website, using Google Sites.

* Compile field trip rosters and retain school copy.

* Compile statistics for reporting. Run reports as required for Principal and Superintendent of Schools.

* Create and edit monthly Martin newsletter

* Distribute all incoming mail.

* Create all correspondences requested by the Principal.

* Monitor applications for the free and reduced lunch program. Calculate figures, obtain approval from the Principal, mail out decision letters and forward to administration.

* Maintain a schedule of appointments and make arrangements for all conferences and interviews.

* Perform duties requested by the Principal including tasks to support other staff.

* Perform computer skills.

* Perform accounting tasks pertinent to office operation.

* Any other duties assigned by the Principal/Assistant Principal.

* Maintains a professional relationship with students, staff, and families

* Work closely with the second office secretary to ensure there is consistent office coverage, both during the school day, and during the summer.

Apply Now!

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