Location: Ridgefield Park,NJ, USA
Summary:
The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Coordinate team budget such as travel/entertainment expense
Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
Prepares expense reports, makes travel and accommodation arrangements for team members, schedules and plans meetings, and appointments including scheduling conference rooms, and maintaining meeting materials, and supplies.
May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors
May be responsible for reconciliation and tracking of budget items
Assist in events planning, including scheduling, catering, set up, and break down
May be responsible for setting up daily/ weekly standing video conference calls for the management team.
Place Inventory Requests for devices as needed
Shipping/Mailing/Packaging as needed
May assist in ordering and tracking new hire equipment to ensure timely receipt
Performs word processing, prepares presentations, spreadsheet correspondence, contracts, internal memos, status reports, etc.
Education / Experience:
Bachelor's Degree with 2-3 years of directly related experience is required.