ADMINISTRATIVE ASSISTANT
: Job Details :

Career Area:Business Support ServicesJob Description:Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problemsolvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.CATERPILLAR REMANUFACTURINGDo you have a passion for helping customers and supporting a sustainable solution? Since 1973, Cat Reman has helped bring the value at the core of every Cat product back to life. Customers look to us to provide a high-quality solution that is good for their business- and promotes sustainability. It's important to us to deliver. Our team is full of industry leaders. Together, following common values, we share a passion for delivering sustainability benefits that help the company contribute to a circular economy. It's rewarding to work, with an inspiring team, where every contribution matters.Caterpillar's Remanufacturing Division is looking for an Administrative Assistant for our Corinth, Mississippi facility. This position will provides administrative support and coordination activities for a team of people.Responsibilities•Answering telephone, taking messages and answering routine questions.•Maintaining vacation schedule and master schedule of whereabouts for staff.•Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.•Typing and distributing memos, meeting minutes and presentations for staff.•Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.Degree RequirementDegree or equivalent experience desiredAccuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.Level Working Knowledge: •Accurately gauges the impact and cost of errors, omissions, and oversights.•Utilizes specific approaches and tools for checking and cross-checking outputs.•Processes limited amounts of detailed information with good accuracy.•Learns from mistakes and applies lessons learned.•Develops and uses checklists to ensure that information goes out error-free.Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.Level Working Knowledge: •Demonstrates experience participating in productive collaborative processes.•Under guidance, initiates collaborative meetings.•Assists in communicating shared goals with diverse groups and parties.•Helps promote collaboration across generations, functions, regions, and levels.•Helps solve business problems and meet business goals through collaborative processes.Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.Level Working Knowledge: •Delivers helpful feedback that focuses on behaviors without offending the recipient.•Listens to feedback without defensiveness and uses it for own communication effectiveness.•Makes oral presentations and writes reports needed for own work.•Avoids technical jargon when inappropriate.•Looks for and considers non-verbal cues from individuals and groups.Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.Level Working Knowledge: •Adjusts to new or changing assignments, processes, and people.•Demonstrates willingness to listen to other opinions.•Provides examples of shifting from task to task.•Identifies and considers alternative approaches to situations or problems.•Accepts new or radical ideas with an open mind; avoids snap reactions.Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.Level Working Knowledge: •Recognizes changing demands and priorities; validates changes with management.•Obtains information about how current assignments contribute to organizational goals.•Completes current work according to assigned priorities.•Responds to day-to-day operational priorities while still making progress on project work.•Performs at least 2-3 concurrent activities without reducing productivity.Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.Level Basic Understanding: •Explains the value of a disciplined approach to problem solving.•Describes problem reporting and escalation practices.•Utilizes accepted procedures for problem analysis and resolution.•Identifies key aspects of problem-solving techniques used in own area.Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.Level Working Knowledge: •Arranges meetings, schedules rooms, equipment, refreshments, etc.•Operates and maintains standard office equipment such as copiers, faxes, phones.•Distributes internal and external correspondence to appropriate recipients.•Coordinates travel arrangements and expense reimbursements.•Orders, stocks and distributes office supplies.Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.Level Working Knowledge: •Uses basic features of two or more Office applications.•Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.•Operates basic Microsoft desktop applications to achieve certain requirements.•Converts Word tables to an Excel spreadsheets and vice-versa.•Compares the key differences between current and prior releases of Office.Employee benefit details:Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.Here you earn more than just an hourly wage, because we value your performance, we offer a total rewards package that provides day one benefits along with the potential of annual bonuses.Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).

• Medical, dental, and vision coverage
• Paid time off plan (Vacation, Holiday, Volunteer, Etc.)
• 401k savings plan
• Health savings account (HSA)
• Flexible spending accounts (FSAs)
• Short and long-term disability coverage
• Life Insurance
• Paid parental leave
• Healthy Lifestyle Programs
• Employee Assistance Programs
• Voluntary Benefits (Ex. Accident, Identity Theft Protection)

All eligible candidates MUST pass the following pre-employment screenings before they can be hired to any Caterpillar position:

• Background Screening
• Drug & Alcohol Screening (Applicants are hereby advised that the Company has implemented a drug and alcohol policy and conducts a testing program, pursuant to Sections 71-7-1, et al., of the Mississippi Code of 1972, Ann. (hereinafter referred to as the Act), and you are hereby advised of the existence of said Act.)

Please ensure you frequently sign into your candidate home for any updates or correspondence for positions that you have applied for. Keep a frequent check on emails as correspondence will be sent to the email that you used to apply with. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status.Visa sponsorship is NOT available for this position.This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careersRelocation assistance is offered for this positionAbout Caterpillar Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Relocation is available for this position.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.Posting Dates:October 25, 2024 - November 4, 2024Any offer of employment is conditioned upon the successful completion of a drug screen. EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.Not ready to apply? Join our Talent Community.