About Us: Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.About the position:TJFACT is seeking an Administrative Assistant position to join our Team at the CDC (Center for Disease Control and Prevention) in Atlanta, Georgia!The purpose of the position is to support the Office of Smoking and Health (OSH) supporting the Office of the Director.Duties and Responsibilities: The Administrative Assistant position will perform the following specific tasks:
- Calendar Support
- Maintain senior leadership's calendars, keep them up-to-date, schedule rooms, provide hard copies of the calendars and attachments, schedule meeting rooms, track RSVPs, and identify meeting conflicts.
- Work across divisions and with external partners on various scheduling task
- Time Keeping
- Provide time-keeping services for division, in accordance with CDC policies and procedures, OSH standard operating procedures, and technical guidance provided by the CDC's Contracting Officer's Representative (COR).
- Reconciling any leave taken by staff with what staff officially records within CDC's timekeeping system.
- Collecting and filing timesheets and leave slips for OSH employees
- Assisting with and providing guidance on how to resolve timekeeping issues
- Travel and Conference Activities
- Manage and track domestic and international OSH travel processes from initiation of travel orders through to completion of travel and voucher processing.
- Submitting travel requests through the CDC travel system or Global Travel Office, addressing unexpected travel issues that may arise, and ensuring that routine travel requests are approved
- Processing travel vouchers for payment,
- Educating travelers on CDC rules and regulations governing travel
- Operational Services
- Serve as point of contact for all OSH operational services
- Operational services include ordering and distributing supplies, managing mail, maintaining office equipment, and handling the administrative services that will enable the office to function.
- Submitting requests into appropriate CDC-based systems such as: CONCUR (travel); TASNET (time and attendance); CCPS (Credit Card processing for services and supplies); VSTS (conference registration fees and training); Visitor Management System (infrequent visitors to CDC campuses); CAMS (non-U.S. Citizens)
- Researching supply sources and acquisition requirements for office supplies and services to fulfill
- Maintain supply and workroom by ensuring that the area is organized and stocked with supplies
- Meeting Management
- Provide meeting support for recurring and one-time meetings hosted by staff
- These services include reserving a room on any of CDC's campuses, directing the set-up of the room, arranging for audiovisual equipment, loading presentation materials, operating the meeting's system which allows remote participants to participate, preparing and distributing hand-outs via the e-mail and hard copies to in person attendees and capturing meeting continent in notes.
- Document Development
- Develop documents for OSH based on provided content. (i.e. Meeting Notes, PowerPoint presentations, fact sheets, and excel databases)
Requirements:
- Associate degree and a minimum of 3 years applicable experience
- Strong calendar management skills using MS outlook and MS Teams
- Experience maintaining federal records and knowledge records management policies
- Strong oral and written communication skills
- Ability to complete research via internet
- Skill in the use of various office automation, hardware, and software components and packages (e.g., word processing, electronic mail, spreadsheets, databases, tables and graphs)
- Knowledge of the principles, methods practices, and techniques of written and verbal communication
- Skill in communication techniques to gather and disseminate information and communication problems and results
- The ability to work well with others and manage multiple tasks, with good organizational skills
- The ability to handle contacts with internal and external constituents through a variety of situations with diplomacy and tact, in a professional, courteous, and helpful manner
- Experience providing similar services for an office of relative stature.
Benefits:
- Medical, Vision and Dental Insurance
- 401-K plus match
- Paid Vacation days
- Paid holidays
- Short-Term and Long-Term Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)