Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below.
GENERAL PURPOSE OF JOB:The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children's Hospital (DCH).
ESSENTIAL DUTIES AND RESPONSIBILITIES:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.
- Maintains utmost level of confidentiality at all times.
- Adheres to hospital policies and procedures.
- Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
- Maintains composure, effectiveness, and flexibility under pressure.
- Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence
- Coordinate's location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings.
- Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as. Responds to inquiries and requests for services provided by Driscoll Children's Hospital (DCH).
- Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed.
- Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area.
- Orders office supplies and equipment using the Lawson online ordering system.
- Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements.
- Makes inbound and outbound travel arrangements and files related travel expense reports.
- Gathers, assembles and distributes recruitment information for physician candidates.
- Kronos timekeeping under the direction of Valley leadership.
- Credentialing and payroll computing for Quick Care Physicians
- Contract renewal for clinics, CPSST and DVPG as needed.
- May assist in the coordination/participation of special events
- Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members.
- Physician Scheduling.
Education and/or experience: - Bachelor's degree (B. A.) or three to five years related experience and/or training; or equivalent combination of education and experience.