Job Description: Pay Range: $18hr $21hr
- Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives.
- Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
- Formatting documents in Word and Excel.
- Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents.
- Scheduling meetings and managing daily schedule for team members.
- Support an internal Personnel Database in Access while maintaining strict confidentiality.
- Troubleshoot for staff for multiple issues, including IT issues.
- Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
- The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
- Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.
Minimum Qualifications:
- A high school diploma (or equivalent).
- Two-year minimum experience working in a professional office setting.
- Excellent working knowledge of Microsoft Office (specifically Word and Excel).
- The ability to enter data into, and extract data from, electronic databases.
- The ability to work independently and on a team with different personalities.
- The ability to handle multiple, shifting priorities.
- Good organizational skills, including an ability to organize information into reports.
Preferred Qualifications:
- Certification in Microsoft Office products.
- Experience with personnel and Access databases.
- Knowledge and experience with computer information systems and computer programming.