Tectonic is actively seeking a full-time Administrative Assistant to support our fast-paced Corporate Human Resources Department within our Orange County, NY Office. ESSENTIAL FUNCTIONS - Securing and coordinating all travel arrangements, including flights, hotels, and rental vehicles, on a Company-wide basis;
- Maintaining and reconciling Corporate credit card statements;
- Maintaining Company fleet of vehicles in coordination with our vendors, including new vehicle set up, EZPass, Company Fleet Gas Cards, filing vehicle accident claims and coordinating repairs, service, and other related tasks;
- Assist with department event and training administrative duties as needed;
- Performing data entry as needed into various databases;
- Assist with coordinating office events and luncheons, including employee appreciation days, conferences, and other Company gatherings;
- Maintaining and ordering department supplies;
- Compiling various mailings and shipments in support of department goals;
- Maintaining employee files, including assembling, printing labels, filing, and auditing;
- Provide back up coverage for reception desk and mailroom duties;
- All other related administrative functions in support of the Human Resource Department, including, but not limited to copying, collating, shredding, binding, phone reception, etc.
QUALIFICATIONS - 2 years of related administrative experience in a professional office environment and a HS Diploma/Equivalent;
- Must possess exceptional computer skills, especially in Microsoft Office Suite;
- Effective interpersonal and communication skills, both verbal and written, with the ability to act as a resource for and work effectively with diverse groups of people at various levels within a professional organization;
- Good sense and sound judgement in practical matters, with the ability to maintain strict confidentiality regarding payroll, benefits, and employee issues;
- Must be self-motivated, organized, able to work efficiently, adapt easily, and be very detail oriented, as accuracy is essential;
- Ability to multi-task in a demanding, busy, professional atmosphere, independently or in a team environment
- Must possess a valid, clean driver's license and personal vehicle.
PHYSICAL REQUIREMENTSIn order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 15 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMPETITIVE SALARY & BENEFITS PACKAGEIn addition to providing competitive salaries, Tectonic offers a wide range of benefit options, including:
- Comprehensive group medical insurance, including health, dental, vision and life
- Opportunities for professional growth and advancement
- Tuition reimbursement
- Paid time off, including vacation, sick and personal
- Company-observed paid holidays
- Short and long-term disability coverage
- Flexible spending accounts for medical expenses and dependent care
- Commuter benefit plan for public transportation costs
- 401K retirement and profit sharing plan.
PAY RANGETectonic's goal is to compensate employees fairly and equitably across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate's work location, experience, education, certifications, and capabilities compared to the advertised position.Pay Range: $18.50 - $20.00 / hour
We are an equal opportunity/affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class. Tectonic participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States.Pay Range: $18 - $20 per hour