Administrative Assistant
: Job Details :

Responsibilities: Assist Operations Assistant with the sorting of all incoming mail and deliver to staff mailboxes; handle incoming package deliveries and outgoing shipments from the office via FEDEX, UPS, or other shipping service; handle mail posting machine including ensuring balance of postage on machine is kept current; post daily outgoing mail and occasionally take large mailings to Post OfficeAssist Operations manager and Legal Council with record retention work to introduce hard files to the cloud and dissolve physical files by use of external servicesAssist with gathering information and preparation of internal newsletterProvide administrative support needs, answering and directing phone calls to Operations as other departments when possible and assist with conference room reservations, schedule appointments, and meetingsGreet all MAPC visitors to the 6th floor reception area, and make sure they are assisted in a prompt and professional mannerAssist and maintain and prep all conference rooms for meetings and other functions including equipment, supplies, food service request, room prep and clean upAssist in maintaining all office supplies, cleaning supplies, kitchen supplies, and other miscellaneous itemsAssist with preparation for meetings and Agency outings both in-house and externally including prep and planning and day of activities, as well as administrative functionsQualifications:Strong research skills and resourcefulness abilitiesExcellent professional phone manner, strong communication skillsExtremely well organized and high attention to detailsStrong proficiency with Microsoft Office Professional suite andGoogle SuiteAbility to type 55-60 words per minute.Strong written and verbal communication skills requiredExcellent problem-solving ability.Strong work ethic and able tomanage multiple tasks.Ability to work optimally in ateam environment.Proven interpersonal skills and ability to interact with all levels of management, internally and externally.Detail oriented with great accuracy.Some event planning experience will be beneficial to have.Ability to lift up to 50 pounds.Required/Desired SkillsSkillRequired /DesiredAmountof ExperienceProficiency with Microsoft office and google suiteRequired0previous experience working as an administrative assistantRequired2Years