Location: Santa Barbara,CA, USA
We are looking for a responsible bilingual Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include reception, providing support to our managers and employees, assisting in daily office needs and general administrative activities, and completing or assisting in special projects as assigned. This position would be based at our administrative headquarters, not the clinical locations. GENERAL DUTIES
* Greet and direct office visitors, answer main office telephone line, respond to direct requests for information and/or forward messages to appropriate staff.
* Ensure the office is kept in a professional, orderly and clean fashion. Staff liaison for building/office facility matters.
* Maintain inventory for office supplies, handle requisition and purchasing of supplies as needed. Assist with research and cost comparisons for supply vendors to maintain cost effectiveness and quality.
* Prepare materials for meetings and training programs, including printing/copying and assembly of materials.
* Supporting the C-level officers and management team with administrative duties.
* Tracking and reporting data to various outside entities, including Public Health.
* Perform other duties and responsibilities as requested.
EDUCATION AND PREREQUISITE QUALIFICATIONS Education
* High School degree, diploma or a GED equivalent qualification from an accredited institution.
Experience
* Two years related experience and training; or equivalent combination of education and experience.
* Must have a valid Driver's license to travel between office locations in Santa Barbara and Carpinteria.
* Excellent organizational and follow?through skills, ability to handle multiple tasks simultaneously, prioritize and work under deadlines.
* Proactive, highly motivated self-starter who is flexible, reliable and demonstrates a strong commitment to quality work.
* Strong communication skills, both verbal and written.
* Must possess excellent computer skills, particularly with all software in Microsoft Office, including Word, Excel, Access, PowerPoint and Outlook.
* Excellent client/customer service orientation.
* Ability to deal effectively with a variety of people and work in a team environment.
* Strong interpersonal skills and ease with both telephone and in-person contacts.
* Interest in community-based primary healthcare a plus.
* Fluent in English and Spanish
STATUS: On-site, non-exempt, full time 40 hours per week, Monday - Friday 8am - 5pm. PAY: $22.00 - $24.00 dependent on experience, skills, and internal equity