Administrative Assistant
: Job Details :

Job Type Full-timeDescriptionSummary: Maintains office operations and procedures; controlling correspondence; designing filing systems; responding emails appropriately, requesting supply requisitions; executing all clerical functions.Essential Duties and Responsibilities

Greet visitors and families and direct them to the proper area

Answer and direct phone calls appropriately/take and distribute phone messages

Process job applications and inquiries according to the workflow

Conduct clerical/administrative duties include filing, answering phone calls, responding to emails, preparing business documents as asked (i.e., memos, letters, etc.), making photocopies, scanning, and faxing documents

Maintain office calendar

Prepare and send outgoing mailings and packages

Schedule meetings and/or conferences as asked

Maintain confidentiality

Maintain filing for all files

Organize and schedule all training for staff required and keep staff compliance Staff and Director must be notified 30 days prior to being out of compliance

Monitor and order inventory as needed with approval

Maintain professionalism and good customer service

Perform other duties as needed or assigned

RequirementsQualifications Requirements:

• Knowledge of office management systems and procedures
• Knowledge of administrative procedures
• Must have good customer service
• Must be proficient in basic computer skills (including Microsoft Office Suite, keyboarding, email, and internet use)
• Must have effective communication skills (oral and written)
• Must be able to complete complex administrative tasks with minimal supervision
• Must be proficient with social media usage

Education and/or Experience

• Associate degree preferred (but not required)
• 2 years' administrative experience

**Criminal and Central Registry Background checks will be required**Salary Description $18-20