Administrative Assistant
: Job Details :

JOB SUMMARY

For over 70 years, McKenney's, Inc., one of Atlanta's Best and Healthiest Places to Work, has been providing Atlanta and the Southeast with quality mechanical solutions to meet the needs of our customers. We are seeking an experienced Administrative Assistant to join our team, working in a fast-paced, collaborative, high-energy environment. This key position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Vice President for Construction.

DUTIES & ESSENTIAL JOB FUNCTION

S· Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts

)· Advanced computer skills with a focus on spreadsheets and quick learning of new system

s· Able to problem solve, detail-orientated, patient, and critical thinke

r· Flexible and works well independentl

y· Set-up and ongoing management of office supplies for the PMs and job site offic

e· General purchasing and creating and issuing purchase order

s· Generate documentation and/or document control including drawing/specification notices, change order management, construction schedules, and other project-specific wor

k· Project transaction reports – run as needed for project

s· Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc

.· Work with PMs on project-specific reporting, scheduling, and contract administration

.· Preparation of entertainment expense reimbursement request

s· Maintain positive and effective relationships with clients, vendors, and project team

s· Maintain owner- or contractor-controlled insurance program for McKenney's and our vendor

s· Work with PMs with monthly cost-plus and lump sum billing

sBASIC QUALIFICATIO

NS· High school diploma or G

ED· At least 3+ years in an administrative positi

on· Experience with accounting softwa

re· Exceptional command of Excel and Adobe Acrobat Profession

al· Manifest billing experien

cePREFERRED QUALIFICATI

ONS· Bachelor's degree preferred Experience as a construction-related administrative assist

ant· Salesforce CRM supp

ort· Microsoft Excel Certif

ied· Cost P

lus· Smartsheet strongly prefer

redKNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERIS

TICS· Detail-oriented with strong organizational, team development, and leadership sk

ills· Ability to prioritize work and handle multiple t

asks· Excellent note-taking ski

lls.· Able to acknowledge where skillsets can benefit the team and offload team member's dut

ies.· Excellent communication skills both written and ve

rbal· Ability to perform independently with minimum supervi

sion· Well-developed sense of judg

ment· Ability to maintain customer and employee trust and protect operations as needed by keeping information confiden

tial· Strong interpersonal skills and the ability to interact well within a

team· Ability to use time productively, maximize efficiency, and meet challenging work g

oals· Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadl

ines· Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guid

ance· Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and ot

hers· Professional appearance and a polished image that inspires confidence and t

rustWORKING CONDITIONS AND PHYSICAL E

FFORT· Work is usually performed in a typical interior office environ

ment.· No or very limited exposure to physical

risk.· No or very limited physical effort is requ

ired.This job plan describes, in broad terms, the general functions and responsibility levels of this pos

ition.It should not be viewed as an exhaustive list of the specific duties. The company reserves the right to make changes to this description at any

time.Moving Safety Forward, our initiative to continuously improve our safety culture reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers, and business associates that empowers them all to do their jobs safely. McKenney's is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identified. McKenney's is a smoke-free and drug-free wor