Administrative Assistant
: Job Details :

Duties

The position is the Administrative Assistant to the Director as well as Board Secretary.

* Normal working hours are 7:30 a.m. to 4:00 p.m..

* Greet and assist all visitors, staff, and students in a professional manner.

* Answer and screen telephone calls to provide information, take messages, and/or route to appropriate individual/office; respond to inquiries independently when possible and appropriate.

* Work with faculty for their supply needs

* Manage incoming /outgoing staff and student requests.

* Correspond with other schools to obtain and/or provide needed information regarding the students.

* Responsible for opening and closing the vault daily.

* Maintains Activity Fund and Imprest Fund for the Center.

* Responsible for preparing banking deposits for General Fund, Imprest Fund, and Activity Fund.

* Responsible for reconciling Imprest fund and Activity Fund.

* Prepares monthly reports for Imprest Fund and Activity Fund and any other information necessary for the Board of Control meetings.

* Responsible for creating and distributing Board Packets for all regular meetings of the Board of Control.

* Responsible for recording minutes at all regular meetings of the Board of Control.

* Works directly with Bookkeeper in regards to changes in employees' benefits and payroll information.

* Responsible for keeping records of employees' vaction, sick, and/or personal days as allotted and updating the bookkeeper with this information.

* Responsible for maintaining a daily employee attendance log.

* Responsible for maintaining employee personnel files.

* Responsible for working with Center insurance plans.

* Assists in providing all necessary information as requested by auditors.

* Participates in any other duties as assigned by the Director.

* Responsible for collecting and maintaining high school student records and attendance and using the data to complete local billings and state and federal claims for financial reimbursement to the Center

* Assists the Director with the school lunch program applications and maintains records to complete the monthly report for reimbursement.

* Keeps the Head Cook up to date on which students receive free or reduced lunches.

* Maintains records for high school students for collection of tuition and textbook fees.

* Posts fees and payments for tuition and textbook fees for high school students and process fee waivers.

* Generate tuition report for two hour vocational students and send the home schools of the students

* Responsible for writing receipts for all incoming monies.

* Responsible for preparing all bank deposits for the bookkeeper.

* Other duties as assigned by the Director.

Qualifications

* High school graduate including courses in secretarial skills and general human resource practices.

* At least 2 years experience in secretarial or accounting field or demonstrated competence in the tasks assigned.

* Demonstrated competence in the use of computer applications.

* Such alternatives to the above qualifications as the Board of Control may find appropriate and acceptable.

* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

* To perform this job successfully, the individual must possess the ability to: have strong communication, public relation and interpersonal skills; write reports and correspondence consistent with the duties of the position; communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; read, analyze, and interpret information; effectively present information and respond to questions, inquiries, and/or complaints; display courtesy, tact, and respect when dealing with others.

* Ability to perform basic math using whole numbers, common fractions, and decimals consistent with the duties of this position.

* Ability to interpret a variety of instructions and information furnished in written, oral, diagram, or schedule form. Ability to identify and define problems, collect and analyze data, establish facts, and draw valid conclusions.

Salary/Benefits

Salary to be determined based on experience. Board paid retirement. Board paid portion of health insurance. Supplemental health insurance available. This is a 12 month position with paid sick leave, vacation, and personal days in addition to 13 paid school holidays.

How to Apply

Please email letter of interest and resume to Stephanie Mohr, Director, ...@gotoccsi.org. Questions about the position can also be directed to Stephanie Mohr at ...@gotoccsi.org or 618-###-####.

Email Address

...@gotoccsi.org

School District

Career Center of Southern Illinois

Position Website

www.gotoccsi.org

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

11/12/2024

Application Deadline

12/2/2024

Start Date

N/A