What Your Day Will Look Like: As a administrative assistant, you'll greet and assist in-person visitors, manage incoming phone calls on a multi-line phone system, and maintain a productive and welcoming office environment. You'll input data and support the regional file archiving process, and ensure that new hire work stations are equipped with supplies. The administrative assistant reports to the office lead. This position is part-time with the expectation of 20 hours per week. What You'll Do:
- Oversee general administrative needs for the Boise office including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
- Coordinate, reconcile, and code local administrative company credit card purchases.
- Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
- Back-up answering calls on multi-line phone.
- Process outgoing mail and shipments and route incoming mail between offices. Occasional travel to off-site locations to deliver documents or supplies.
- Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
- Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full size pick-up trucks in the local fleet various maintenance appointments.
- Support local staff by making pooled vehicle reservations and submit mileage logs to designated administrative team member for pooled vehicles monthly.
What You'll Need:
- High School Diploma or Equivalent.
- Minimum five years of administrative support experience.
- Proficiency in MS Office Suite: Word, Excel, PowerPoint, Outlook.
- Must have a valid driver's license with a good driving record.
- This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
- While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over 35 lbs.
What Benefits You'll Enjoy:We invest in us. Because our team members go above, below, and beyond the surface to care for our communities (inside and out), we do our best to take care of you by providing a comprehensive benefits package! Eligibility for some of the benefits outlined below is based on full-time work status; part-time and contingent positions are only eligible based on hours worked. If you have questions, contact ...@consoreng.com.
- Career Growth & Development - Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
- Work-Life Alignment - Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
- Wellness - Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
- Life - Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
- Community - Quarterly social events, paid group volunteering events, and employee resource groups.
How Your Career Will Grow: We know career growth is not always linear or streamlined-it's often squiggly. You may want to explore a management track, try a new technical track, or move laterally to reposition your skills and talents. No matter what level you join us at or how you want to shape your career, we want Consor to be a place where you can learn and grow. Why You'll Love Consor: At Consor, you'll work with a network of water and transportation professionals who specialize in planning, engineering design, structural assessment, and construction services. Across geographies, you'll have access to the resources and nationwide expertise found in a large consulting firm, while experiencing a community feel at the local level. You'll experience a culture where we share in our successes and support one another through challenges. Here, there are countless opportunities to explore your career path by working on projects that help you expand your potential and take your career to new heights! Join our diverse team of experts who live and work alongside client partners, providing thoughtful solutions to create inspiring communities together. How We Support Diversity: Consor welcomes and celebrates equality and diversity in the workplace. Throughout our teams and across leadership, Consor pursues an environment in which each employee and prospective employee is treated respectfully, valuing the uniqueness of individuals and differing perspectives and experiences. At the heart of this is ensuring employment practices at Consor provide and promote equal employment and development opportunity for all employees and prospective employees, in accordance with all local, state, and federal laws and regulations governing personnel activities. As such, Consor is an equal opportunity employer and pursues a program of affirmative action across its offices and worksites. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources at 888-###-#### ext. 55214. Persons with hearing and speech impairments can contact Consor by using the Virginia Relay Service, a toll-free telecommunication device for the deaf (TDD). Call 711 for TTY/TDD. If any applicant believes they have been discriminated against or desires further information or assistance, contact us at 888-###-#### ext. 55214. Notice: The above job description is intended to relay a general sense of the position's responsibilities and expectations. It does not describe all tasks that may be assigned. As business demands change, the essential functions of this position may also change. The position requires the successful completion of applicable pre-employment substance screening and background checks.