Job Summary:We are seeking a detail-oriented Administrative Assistant to provide comprehensive support in various areas, including Accounts Payable, Sales Support, Inventory Management, and HR/Safety/Fleet/DOT functions. This role requires strong organizational skills and the ability to work collaboratively across multiple departments.
Key Responsibilities:Accounts Payable:Assist with bill payments and serve as a Subject Matter Expert (SME) in related processes.Facilitate new supplier setup and provide SME assistance.Submit invoices for closed orders, ensuring compliance and accuracy with SME guidance.Manage P-Card usage and administration.Sales Support/Analysis:- Set up new customers, ensuring accuracy of information, tax details, and credit applications, while providing SME assistance.
- Handle Letter of Engagement (LOE) for Non-Pepsi Direct customers.
- Follow up on customer calls for Pepsi Direct customers to ensure timely responses and recovery.
- Manage stale dated checks and provide support for pricing issues.
- Act as a liaison for Pepsi Direct, assisting in issue resolution.
- Oversee uniform ordering and generate adhoc reports as needed.
Inventory Support:- Perform weekly inventory tasks to ensure accurate stock management.
- Process period-end weekly inventory every four weeks, including weekend work as required.
HR/Safety/Fleet/DOT Support:- Manage the ADP process by posting job openings and submitting interview notes.
- Support HR functions, including new hire orientation, weekly recruiting calls, and performance reviews (PARs and PMPs).
- Assist in safety training and Schoox management for managers.
- Coordinate health and wellness programs, including flu shot clinics.
- Ensure compliance with environmental audits and maintain updated Certificates of Liability Insurance for all vendors and visitors.
- Oversee the random drug testing process and manage employee badge issuance.
- Provide SME assistance for payroll-related queries.
- Support IT and TSA requests as needed.
- Coordinate Local Purchasing Orders (LPO) for community outreach events.
- Post and manage employee recognition initiatives.
Qualifications:- Proven experience in an administrative support role, preferably in a corporate environment.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and relevant software applications.
- Ability to handle multiple tasks and prioritize effectively.
- Experience with accounts payable processes and inventory management is a plus.
Education: High School