Administrative Assistant
: Job Details :

Position Title Administrative Assistant Division Academic Affairs Department/Office Education BA/BS ECE

Position Summary Information

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The Early Childhood Education and Montessori Programs at St. Catherine University invite applications for the Administrative Assistant position.

This position exists to do the administrative work for the Montessori programs, Early Childhood Programs and Education Department (Initial Licensure).

Responsibilities Include:

* Create marketing flyers for workshops and new program development. Create email campaigns with Constant Contact and Facebook. Market information sessions for Montessori using Facebook and Constant Contact. Use analytics to determine effectiveness of marketing campaigns.

* Establish and maintain an electronic filing system. Streamline process and scan files for future use to cut down on the use of paper and storage space. Direct student worker.

* Update and maintain data and project management system including student tracking for MAED, ECE Montessori, and ECE Licensure, as well as Elementary Licensure students; and PELSB (state education licensing-standards, syllabi, and reporting); and Montessori Center of MN (MCM) graduate program, using SmartSheets and Taskstream. Create a data base of Grad/Alumni information for future marketing and record keeping.

* Responding to daily written, fax, telephone and email messages for information. Scheduling meetings, website updates, social media posts for entire education department.

* Communicating with prospective students and clients within 24 hours by phone and email.

* Regular word processing for meeting minutes, etc. Use Google docs and Forms for gathering data and collaborative work. Efficient and effective use of Excel, Publisher, Adobe Pro and Word.

* Canvas Shell creation and updates. Canvas access and ability to update content for MAED, ECE, and MCM courses if needed by instructors.

* Maintain department project calendar for task management (GQueues).

* Coordinating travel and conference arrangements, event planning for workshops, events, annual community event.

* Budget and accounting (reconcile Pcard, maintain direct expenditure budget, invoicing, marketplace accounts).

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications

* A high school diploma (or GED) with office administration experience and general business skills.

* Excellent telephone skills.

* Ability to use all Microsoft Office components.

* General Computer skills on a Mac. and a PC

* Filing capability and general secretarial skills.

Preferred Qualifications

* Associate Degree or higher from an accredited institution.

* Montessori experience.

* Experience in teacher education.

* Experience in higher education.

* Background in educational technology.

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

EEO Statement

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to love of neighbor without distinction and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at ...@stkate.edu or 651-###-####.

Application instructions for STAFF

Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact NAME at ...@stkate.edu.

St. Catherine University

2004 Randolph Avenue, St. Paul, MN 55105

Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace

Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Detail Information

Posting Number 20220631-STAFF Posting Start Date 10/17/2024 Application Deadline 11/08/2024