We are looking for an organized and detail-oriented Administrative Assistant to support our executive team. This role requires someone who can manage complex calendars, coordinate travel plans, and handle a variety of administrative tasks with efficiency. The ideal candidate will excel at multitasking, possess strong communication skills, and maintain a high level of professionalism when interacting with clients, team members, and external vendors. If you thrive in a fast-paced environment and enjoy being an essential part of a team, we'd love to hear from you.
Compensation: $65,000
Remote Fridays
- Calendar Management: Manage and coordinate a busy calendar, including appointments, travel arrangements, and event schedules. Prioritize and adjust as needed to maintain smooth operations.
- Travel Coordination: Organize domestic and international travel, including arranging transportation, accommodations, and meeting schedules.
- Communication Support: Act as the main liaison between executives and internal/external parties. Draft and manage correspondence as needed.
- Meeting Coordination: Schedule and organize meetings, prepare agendas, take notes, and follow up on action items to ensure ongoing project progress.
- Project Assistance: Help track project deadlines, milestones, and deliverables, supporting multiple projects simultaneously.
- Document Organization: Maintain organized files and records. Assist with preparing reports, presentations, and other project materials.
- Event Support: Aid in the planning and execution of events, including logistics and coordination for company or client activities.
- Onsite Event Support: Travel to 8-10 events each year, providing in-person support to executive teams. Assist with logistics for meetings, dinners, and transportation as needed.
Qualifications:
- Proven track record as an administrative or executive assistant.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication abilities.
- Skilled in handling multiple priorities with discretion and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to travel for 8-10 events annually.
- Event coordination experience is a plus.