Administrative Assistant
: Job Details :

ADMINISTRATIVE ASSISTANT

Duties and Responsibilities

* Coordinate the daily calendar of the President. Ensure he has all necessary paperwork for meetings and appointments.

* Plan, coordinate, and ensure the President's schedule is followed and respected. Provide gatekeeper role for access to his time.

* Work closely with the President to keep him informed of upcoming commitments and responsibilities.

* Schedule and organize meetings, appointments, and travel arrangements. Send agendas before meetings.

* Oversee incoming email and telephone calls and distribute as required.

* Prepare and modify/proofread documents including email correspondence, reports, and letters.

* Log documents into filing system for easy access and retrieval.

* Maintain open item list for the President and follow up to ensure items are closed in a timely fashion.

* Record, transcribe, and distribute meeting minutes.

* Perform other duties as assigned.

Minimum Position Requirements

* Previous Administrative Assistant experience

* Ability to work with highly sensitive information

* Ability to multi-task and handle multiple responsibilities at the same time

* Excellent organizational skills with high attention to detail

* Proficient with Microsoft Office and Outlook

* Outstanding written and verbal skills

* Ability to move freely around the plant as needed