Administrative Assistant
: Job Details :

Do you have excellent Admin Assistant experience in the finance industry and ready to join a top financial corporation? If so, look no further and apply now!

Adecco is currently assisting one of its clients in their search for an Administrative Assistant in Providence, RI!

Pay rate: $18.31/hr

Shift availability: Mon – Friday , 830a – 5p

For instant consideration for this role, click on Apply Now and don't forget to upload your resume!

The position with Private Bank Fiduciary Tax Services provides the opportunity to work in support of our long standing and successful tax office providing fiduciary tax reporting. Team members interact and work closely with Tax Officers and Spec Fiduciary Admin on notices/correspondences, refunds and payments for accounts assigned to the FTS Tax Team. This position also provides the experience of coordinating service fulfillment within a tax reporting environment.

Our ideal candidate must be able to:

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment
• Scheduling of meetings and calendar management.
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries
• Assist with various administrative aspects of the department management

Education/Certification Requirements:

• High School Diploma or GED

Experience requirements:

• Responsible for specific administrative duties, such as identifying account number/name for notices, refunds, return mail and correspondences, processing check requests, refund deposits, upload documents to data management systems, writing routine letters/e-mails and other tasks as required to administer accounts and serve client needs.
• May be asked to participate in projects, prepare reports and conduct research.

Note:

This role is On-Site; thus, open to candidates near/in/Providence, RI!

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance