Core Values:Adhere to the core values of Resource Property Management: Honesty, integrity, respect, and courtesy are the cornerstones by which our company functions. We value all clients and strive to provide professional and efficient management services.
Essential Duties and Responsibilities:- Provide administrative support to Community Association Manager(s).
- Respond to all voice mail messages and emails within 24 hours.
- Provide backup for the Receptionist when necessary.
- Contact vendors as directed.
- Process sales & lease applications in a timely manner.
- Maintain up to date board, committee, and vendor information in Vantaca.
- Prepare, send, track violation letters & architectural applications generally within 48 hours.
- Upload Notices, Meeting Minutes, Sales/Lease applications and other documents to Vantaca or Homewise as required.
- Assist manager with distribution of board meeting packets.
- Track annual report filings, 55+ communities, elevator certs, pool permits, etc.
- Program gates or door entry systems and issue new fobs or keys as needed.
- Maintain clubhouse/media room reservations and other property databases.
- Process mail outs on a timely basis.
- Scan/email association invoices to the invoice portal daily.
- File association records & purge files annually.
- Update & distribute Annual Hurricane/Emergency manuals under Manager's direction.
- Special projects and or other miscellaneous duties that may arise.
Competencies:
- Adaptability.
- Attention to Detail.
- Collaboration.
- Written & Verbal Communication.
- Conflict Resolution.
- Customer Service.
- Organization.
- Proficiency with MS Office Suite, internal accounting, and management programs.
- Problem solving.
- Professionalism.
- Time Management.
Schedule: 9 am-5 pm Mon-Fri: Paid lunch 12-1pm. (May leave the premises during the meal break.) Education and/or Work Experience Requirements
: - Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.
- High level of computer proficiency in MS Office and other programs.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- High school diploma or GED required.
Compensation is commensurate with experience.Excellent benefits including group health insurance, PTO and a 401k plan with a company match for full time employees working 30 hours or more.Resource Property Management is a locally owned and operated community association management firm and a Tampa Bay Times Top Workplace for 2 consecutive years! Pre-employment criminal background check & drug test required. DFWP/EOE. Please submit your resume for immediate consideration.