Administrative Assistant
: Job Details :

DescriptionPerforms general office and clerical duties (e.g., typing, correspondence, filing, copy work, maintains supplies, ordering supplies, maintains inventory of division supplies/equipment; answers telephone, forwards messages, etc.); prepares reports and maintains records; completes division purchase orders, as well as, assists with division accounts payable/receivable; assists with division payroll/timekeeping reports; schedules and tracks staff training and development; maintains data related to the distribution and tracking of the Free Choice of Provider selection process; and maintains data related to SSA Division Administrative Financial Review CommitteeReceives general public, office visitors, administrative officials, and visitors following office procedures; assists with division mail system (e.g. opens, dates, distributes, etc.).Composes and distributes Waiting List Assessment letters, Medicaid Appeal Rights, and maintains records retention of all Waiting List Assessments. Relieves supervisor of routine administrative duties (e.g., gathers statistical or other information, originates filing system record keeping methods, office forms, answers routine questions, fulfills routine requests, etc.); schedules appointments; schedules client appointments for contracted services such as counseling and educational services.Composes correspondence, responds to routine correspondence, proofs, corrects, and may sign; serves as secretary/minute records for division and division programs. Assists with the completion and recording of all building safety drills Performs other related duties as required or assigned.RequirementsQUALIFICATIONS: An example of acceptable qualifications:High School Diploma or GED; one (1) year additional training or experience in office procedures or equivalent.LICENSURE OR CERTIFICATION REQUIREMENTS:NoneEMPLOYMENT REQUIREMENTS:Must pass a medical fitness for duty examination including chemical dependency test; must pass criminal background check; valid driver's license with less than six (6) points on BMV report; must possess and provide proof of current auto insurance coverage pursuant to agency policy; must complete all Public School Works employee training as per Employee Safety Training Guide (may be acquired after employment).