We are seeking a polished, professional, and highly organized Administrative Assistant to join our dynamic team at a family-owned professional services firm. This role offers the opportunity to contribute to various aspects of our operations while interacting with clients and internal teams. The ideal candidate will bring a proactive mindset, exceptional communication skills, and a willingness to support multiple departments in a collaborative environment.
Location: New Castle, DE
Pay: $50,000 to $60,000
Key Responsibilities:
- Administrative Support:
- Provide comprehensive administrative support to the leadership team and staff, ensuring smooth day-to-day office operations.
- Client Interaction:
- Serve as a primary point of contact for clients, delivering exceptional customer service and maintaining a professional demeanor in all interactions, both in-person and via written communication.
- Document Preparation:
- Draft, edit, and proofread correspondence, including client letters and communications with regulatory agencies such as the IRS, ensuring accuracy and professionalism.
- Office Management:
- Manage office supplies, coordinate maintenance needs, and ensure the office environment remains organized and welcoming for both clients and staff.
- Data Entry & Reporting:
- Utilize Microsoft Excel to perform basic data entry and calculations using simple formulas, such as SUM, to support various administrative tasks and reporting needs.
- Team Collaboration:
- Work closely with colleagues across departments to assist with special projects, event coordination, and other tasks as needed, demonstrating flexibility and a team-oriented attitude.
Qualifications:
- 2+ years of administrative experience, preferably within a CPA firm, law firm, or other professional services environment.
- Experience working in a small company (ideally fewer than 30 employees) with a family-owned business culture.
- Strong written and verbal communication skills, with the ability to draft professional correspondence.
- Proficiency in Microsoft Office Suite, particularly Word and Excel (basic formulas).
- Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
- Polished and professional demeanor, with the ability to interact confidently with clients and external partners.
- A collaborative and adaptable team player with a proactive approach to problem-solving and task management.