Location: Indianapolis,IN, USA
Job Title: Document Control Specialist
Job Description
This role involves intensive document management. When a truck arrives at the facility, it will have a folder full of documents ranging from 100 to thousands of pages. The documents need to be scanned, addresses verified, correct handling codes entered, and then printed, signed, dated, and scanned into the internal system.
Responsibilities
+ Sign manifests/bills of lading (BOLs) as the end facility.
+ Manage the life cycle of signed manifests/BOLs, including associated paperwork, IDP Scanning, mailing to customers, filing hard copies, and sending documents for shredding after three years of storage.
+ Manage and track supplies related to the office, breakroom, and PPE.
+ Perform office administrative tasks, including maintaining electronic and paper files, updating reports and spreadsheets, and sorting and distributing mail.
+ Answer the door at the front and employee entrances.
+ Generate purchase orders (POs) as requested by management and track invoices for all POs generated.
+ Escort contractors to areas they need access to.
+ Perform other related tasks as assigned by management.
Essential Skills
+ 2+ years of administrative experience handling and maintaining a large volume of documents.
+ Strong computer skills in Microsoft Word, Excel, and Outlook.
+ Ability to send mail correctly (stamp, return address, etc.).
Additional Skills & Qualifications
+ Knowledge of RCRA, DOT, and Hazmat regulations is a plus.
Work Environment
Onsite, Monday to Friday, 7am - 3:30pm. The day starts with a safety meeting and stretches. The schedule includes a paid break from 9-9:15am, an unpaid lunch from 11:15-11:45am, and a paid break from 1:45-2pm. Some overtime may be required initially to catch up on tasks.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.