Required Skills & Experience
- High school or GED
- 1 year of experience in administrative, counseling, social work, rehabilitation, vocational guidance or working with youth
Job Description
Reports to the Center Director. Responsible for performing a variety of secretarial and administrative duties that support the efforts of the Center Director and require discretion. Ensures efficiency in reporting and compliance with government, corporate, and management directives.
Responsibilities:
- Performs a variety of secretarial/clerical duties, including dictation and transcription of correspondence, reports, and other documents.
- Serves as the center's documents coordinator, maintaining the library of Regional, national, and DESI corporate bulletins, field instructions, information notices, PRH change notices, center operating procedures, and DESI operating procedures.
- Receives telephone calls and visitors, tactfully referring them to the appropriate individual if the CD is not available.
- Maintains a calendar of events, schedules, and appointments; makes travel arrangements; takes minutes of meetings.
- Coordinates meeting arrangements, such as time, place, attendees, agendas, and minutes.
- Maintains correspondence control log, coordinates preparation of special reports; maintains control of reports due in or out of the center; maintains the central library of
- required documents, handbooks, directives, etc.
- Acts as the liaison between the CD and center staff, community contacts, and customers.
- Coordinates the preparation of center operating procedures and maintains current and revised versions in compliance with corporate procedures.
- Participates in the development of new and revised policies and procedures and written center operating procedures affecting areas of center directorate assignments.
- Models, mentors, and monitors the positive normative culture of the center.
- Acts as a responsible custodian for the assigned center property.
- Reports violations of ethical behavior.
- Suggests opportunities for continuous operational improvement and reduction of waste.