Location: Birmingham,AL, USA
About the job Administrative Assistant
The Arc of Central Alabama is an organization that provides a full range of services for children and adults with intellectual and developmental disabilities. The Arc is looking for an initiative-taking, technology savvy, meticulous individual to join our Employment Services team. They will provide administrative support for employment, transition, and career programming, and will have a broad and varied role, with tasks being allocated by multiple people at a variety of levels across the division. Overall responsibilities include:
RESPONSIBILITIES AND DUTIES:
* Screening Phone calls
* Monitoring Therap entries
* Prepare and Schedule meetings in person and virtually.
* Assist with billing function as needed by VP to ADRS/DMH.
* Manage contact information needs by the department and deliver communications.
* Submit monthly progress reports to partnering agencies.
* Update monthly authorizations for services.
* Organizing division schedules, events and files with a system that is user friendly to everyone.
* Assist with Summer JETS intake process, scheduling and time keeping of participants in program
* Co-teach/Teach DSP orientation
* Ordering supplies/Manage purchases for school needs
* Assist in home inspections for cleanliness and compliance.
* Perform other duties as assigned as needed by leadership.
Qualifications:
* Understands of clerical procedures and systems such as recordkeeping and filing
* Demonstrates ability to work independently and take initiative within the scope of work.
* Ability to communicate effectively with peers and leadership orally and in writing.
* Demonstrates working knowledge of the Microsoft Office Software Suite.
* Meticulous and thorough
* Ability to anticipate the needs of the department and complete tasks without needing to be asked.
* Manages time efficiently and prioritizes tasks while maintaining quality standards
* Possesses good judgment and ability to make good decisions.
* Ability to work independently and in a team environment
* Initiative-taking analytical person
* Displays a professional attitude and demeanor.
EXPERIENCE: 3+ year(s) of administrative experience in the mental health field preferred
* High School Diploma or Equivalent is required
* BS or BA degree in business, office administration, or related field is preferred
ADDITIONAL REQUIREMENTS: Must clear all background checks and pre-hire testing.
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