Administrative Assistant
: Job Details :

The Finger Lakes Performing Provider System (FLPPS) is a network of clinical and community-based providers working together across the 13-county Finger Lakes region to transform healthcare delivery, advance system transformation, close gaps in care, and support high-risk individuals and populations.FLPPS and our affiliated health home, the Greater Rochester Health Home Network (GRHHN) support providers in integrated healthcare delivery system optimization, care management, network and program management, population health and data analytics, and learning and development. Additionally, FLPPS is a designated New York State Workforce Investment Organization (WIO) working with training and educational institutions, health systems and other providers, to strengthen the healthcare workforce.Position Summary:The Administrative Assistant's role is to provide a wide range of administrative support and organizational assistance. This position reports to the Development and Communications Manager. This role requires exceptional PowerPoint skills, knowledge of social media platforms, attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with individuals inside and outside of the organization is critical. The Administrative Assistant position is an in-office role.Key Responsibilities:Greet visitors, answer calls to main phone line and follow up on inquiries as necessaryManage complex calendars of meetings and appointmentsCollate and distribute mail daily, alert employees when mail or packages are deliveredOrganize meeting lunches, refreshments, etc. and support administrative needs during meetingsPrepare presentations using PowerPoint softwareAssist in developing and maintaining the organization's content calendarAssist with development, content creation, and publishing of the FLPPS and GRHHN external digital newsletters, and the FLPPS team digital newsletterAssist with maintaining, monitoring, and creating content for organization's social mediaOther duties as assignedProvide Back-Up Support to the Executive Administrative Assistant:Arrange travel, prepare expense reports, reconcile credit card statementsOrganize and maintain files for corporate documentsMonitor office supplies' inventory, order as neededOversee office facilities, including maintenance, supplies, and equipmentAct as liaison to building manager; report maintenance issues immediatelyAct as point of contact for coordination and scheduling of all activities as requestedFollow up with employees and external entities as needed to complete tasksQualifications:Minimum of an Associate's Degree required; Bachelor's Degree preferred5 years' administrative support experience; preferably in a non-profit or healthcare sectorOutstanding written and oral communication skills; content creation experience a plusAdvanced Microsoft Office skills; exceptional PowerPoint skills requiredStrong familiarity with Social Media platformsExperience in Adobe Creative Suite a plusDetail oriented with excellent organizational and time management skillsProven ability to handle multiple assignments and deadlines simultaneouslyCompetencies:Ability to manage time effectivelyAdaptable to an ever changing environmentHighly organized and detail orientedExcellent oral and written communication skillsAbility to maintain a high degree of confidentialityConsistent demonstration of FLPPS Brand Values: Collaborative, Trusted, Result-Oriented, Strategic and AdaptiveEssential Job Functions:In support of the American with Disabilities Act (ADA), this job description lists those responsibilities and qualifications deemed essential to the position. This job description is a summary of the typical functions of the job, and additional responsibilities may be assigned as necessary.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, veteran status, or any other legally protected status. FLPPS is committed to providing service that is culturally and linguistically appropriate for our diverse partnerships. We work to ensure that our philosophy of cultural and linguistic diversity is embraced in all levels of our organization. Culturally competent services are required from both our employees and our partners.Minimum Salary: $24.00Maximum Salary: $26.00Salary Unit: Hourly#J-18808-Ljbffr