THE JOHN GORE ORGANIZATION is the leading presenter, distributor, and marketer of Broadway theatre worldwide. Under the leadership of theater producer and owner John Gore, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com and Group Sales Box Office. Its productions span Broadway, Off Broadway, London's West End, Japan and 48 North American markets. It has won Tonys in every producing category as well as numerous other Drama League, Drama Desk and Olivier awards.At The John Gore Organization, a diverse, inclusive, and equitable workplace is one where all employees feel valued and respected, and all voices are valued and heard. We are committed to fostering, cultivating and preserving a culture of equity, diversity, access and inclusion.$18.00 - $20.00/ hourFLSA Status: Non-Exempt
SummaryBroadway Brands is a theater media company with a portfolio of brands including Broadway Briefing, Broadway News, Broadway Business, and Broadway Theater District. We seek to build creative, informative, and inspiring products for a variety of audiences on Broadway and beyond. Broadway Brands is seeking a part-time administrative assistant to our team and contribute to the success of our ventures. This role will assist in organizing information for all of our products, assist in keeping our products up to date, and correspond with customers and company partners.
Duties and Responsibilities - Organizing multiple digital inboxes of press releases, invitations, advertising requests, basic customer service emails, and either responding and/or routing appropriately.
- Calendar management, both for internal team calendars, and for products including the Briefing, Broadway News, and Broadway Theater District.
- Preliminary Briefing news culling. formatting, and prep work based on incoming press releases, news feeds, social feeds, etc.
- Making key updates and uploads to Broadway Theater District App and Broadway Business.
- Social media posting for Broadway News and other future projects.
- Administrative tasks including research projects, invoice sending, finance itemizing and other ad hoc tasks.
- Data collection and tracking for Broadway News and Briefing audiences.
Competencies To perform the job successfully, an individual should demonstrate the following competencies:
- Exceptional organizational and communication abilities.
- Creative problem-solving skills and a strategic mindset.
- Ability to communicate gracefully with customers, co-workers, readers, and partners.
- Ability to work independently.
- Looks for ways to improve quality and efficiency.
- Fosters team cooperation and supports group problem solving.
- Google Workspace and Microsoft Office Suite.
Qualifications aka KSAOs - Strong ability to work on a deadline and reliably finish tasks.
- Proactive and strong work ethic.
- Thorough and detail-oriented, particularly in areas of research and problem-solving.
- Passion for theater, specifically Broadway, a must.
Education and/or Experience - Bachelor's degree in Theater or Business administration. (Preferred).
- At least 6 months working or interning within the Broadway industry (Preferred).
Communication Skills- Ability to gracefully respond to common inquiries, requests, and notes from customers, partners, and members of the industry.
- Ability to effectively correspond with customers, partners, and co-workers.
- Ability to read, analyze, and interpret data reports.
Critical Thinking- Ability to digest large amounts of information and organize into a legible report for the average reader.
- Must be detailed and organized.
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to:
- Sit (or stand) at a computer for multiple consecutive hours.
- Attend meetings and industry events in New York City.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to:
- Confidential information regarding Broadway productions and the creative and business decisions that contribute to them.
AcknowledgementThe above job description is not intended to be an all-inclusive list of duties and standards of the position. Employees will follow any other instructions, and perform any other related duties, as assigned by their supervisor.Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.
EQUAL EMPLOYMENT OPPORTUNITYThe John Gore Organization is an equal opportunity employer and affords equal employment opportunity to all applicants regardless of race, color, religion, gender, creed, national origin, age, disability, sexual orientation, veteran status or any other legally protected classification under local, state or federal laws.
HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification or position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.The John Gore Organization's recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. The John Gore Organization may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.