Administrative Assistant
: Job Details :

Job Title: Administrative Assistant

Job Description

The Finance Admin Assistant is responsible for receiving each deal to ensure that all necessary documentation is included.

Responsibilities

+ Input deal information into the computer.

+ Print state and insurance paperwork.

+ Ensure customer signs all paperwork.

+ Collect money from customers if applicable.

+ Escort customers to the waiting area.

+ Prepare and forward contracts to the Finance & Insurance Manager for appropriate signatures.

+ After the deal is bought by a financial institution, return the deal for proper processing.

+ Process paperwork to be forwarded to the Title Clerk.

+ Make copies of paperwork and distribute to the appropriate individuals.

+ Prepare and process all bank papers to be sent via Airborne Express.

+ Forward deals to the General Sales Manager for review.

+ Make follow-up calls to banks to verify when funding can be expected based on the CIT list.

+ Obtain information required to complete the funding process if necessary.

+ Prepare documentation to report the number of cars sold.

Essential Skills

+ Proficiency with Microsoft Office

+ 2+ years of experience in an administrative support role

+ Strong people/customer service skills

Additional Skills & Qualifications

+ Ability to read and comprehend instructions and information, both written and oral

+ High School diploma or equivalent

+ Experience in the use of computers and creating spreadsheets

+ Understanding of accounting and profit margins

+ High degree of customer service and interpersonal skills

Work Environment

Office environment. The role is based in the back office with the rest of the Finance and Insurance team. The schedule will be 9-5 for two weekdays, 12-8 for two weekdays and Saturdays 9-5. The dress code is business casual.

Pay and Benefits

The pay range for this position is $20.00 - $23.00

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.