Zachary Piper Solutions is seeking an Administrative assistant to support the leadership at a training base for a government customer in williamsburg, Va. The Administrative Assistant will provide on-site administrative, clerical, and customer support to a dynamic training office. The primary duties for this position include maintaining accurate calendar entries for senior executive level officers, greeting and assisting visitors, administrative and clerical assistance to the leadership team, answering phones, recording and publishing meeting notes.Job Requirements:
- Provide administrative support to executive staff with office management responsibilities
- Answer phone calls and take messages
- Schedule appointments, deconflicting requirements when necessary
- Assist in making travel arrangements
- Provide support for events, including VIP Visits
- Perform various administrative duties requiring knowledge of office routine.
- Have an understanding of the organization, programs, and procedures related to the work of the office
- Submit Base access requests for official visitors
- Oversee file management and archiving
- Serve as the main POC for vault access
- Manage office supplies and complete restock orders, as necessary
- Utilize multiple computer systems and databases to fulfill requirements
- Excellent organizational, reporting, multi-tasking, and communication skills
- Manage individual stakeholder and conference room meeting calendars
- Capture and distribution of meeting minutes
- May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials
- Positive attitude and ability to provide excellent customer service even in a fast paced, high-pressure environment
- Must be organized and detail oriented
Minimum Requirements:
- Minimum of 5 years' experience in an administrative support role
- High School Diploma
- Proficiency with Microsoft Office Software (Excel, Word, PowerPoint, SharePoint, OneNote, etc.)
- Expert typing and computer skills
- Ability to communicate professionally via electronic and verbal communication
- US Citizen
- Valid Driver's License
- Active US Government Clearance at time of application (TS/SCI FSP)
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