Location: Clearwater,FL, USA
TARGET ENTRY SALARY: $52,610 - $55,240
Under general direction, the Administrative Assistant performs highly skilled administrative, technical, clerical, and special project work for various department directors and department management.
Current recruitment is for the Criminal Investigations Division of our Police Department.
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
* Provides extensive administrative, technical, and clerical support for a large and complex operating department within the city; serves as technical advisor to the departmental management and represents the department in cooperative efforts with governmental entities and other operating units of the city.
* Gathers and evaluates data relating to the departmental operations and functionality; develops, implements, and maintains reporting and monitoring systems to ensure accuracy and efficiency.
* Reviews, evaluates, and presents data relating to operations and improvements to existing procedures and equipment; examines organizational problems concerning policy, personnel, enhancement of equipment capabilities, and other factors.
* Responds to and handles complaints on behalf of departmental management and may be assigned to conduct field reviews, gather information, and make findings.
* Assists, supports, and facilitates the coordination of all budgetary and financial systems within the various departments; develops and implements management, processing, and administrative systems.
* Directs, supports, oversees, and executes special projects as assigned; makes inquiries and conducts surveys of departmental operations, practices, techniques, and problems; identifies areas of concern, addresses issues, and makes recommendations for changes and updates.
* Works closely with divisions and other departments in maintaining the support systems and providing information regarding departmental operations.
* Based on area of assignment, may administer department safety, travel, and training programs.
* Based on area of assignment, may support, train and supervise staff; coordinate duties and tasks, complete performance evaluations, and oversee general work quality and assignments; assist with payroll and personnel communications and processing.
* Performs other duties as assigned.
Licenses, Certifications, and Equipment:
A valid State driver's license is required.
Education and Experience:
Bachelor's Degree in Public Administration, Business Administration, Finance, or a related field PLUS one (1) year of experience in an administrative support/mid-management position, preferably within the department to which assigned; OR an equivalent combination of education, training, and experience may be considered.
Knowledge of -
* Operations, safety, training, travel programs, services, and general functionality for department assigned
* Budgetary and fiscal operations of various departments
* Modern management techniques and systems
* Business and administrative practices
* Office practices, procedures, and equipment
* Record keeping, report preparation, filing methods, and records
* General office policies and procedures; computers and general office equipment
* Customer service principles
Skill in -
* Organizing work and setting priorities to meet deadlines
* Completing tasks given both orally and in writing
* Performing general office and clerical work
* Developing operating systems and controls
* Evaluating and analyzing technical and operational data
* Making operational recommendations
* Make arithmetic computations quickly and accurately
* Establishing and maintaining strong office relationships
* Transcribing and taking dictation
* Operating a computer and related software
* Conflict resolution