Administrative Assistant
: Job Details :

Salary: $47,500.00 - $64,900.00 AnnuallyLocation : Carter Administrative Offices, PAJob Type: Full-TimeJob Number: 24-2500259Department: Office Of School LeadershipDivision: HR Generalist 1 KDOpening Date: 12/13/2024Closing Date: 1/3/2025 11:59 PM EasternDescriptionJob Summary/ObjectiveThe Administrative Assistant provides a high level of administrative support to a Director or High School Principal within the District, ensuring optimal efficiency and effectiveness within their respective area. Essential and Marginal Functions Essential Functions/Duties The essential functions include, but are not limited to the following:

• Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences.
• Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and distributing relevant materials.
• Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
• Prepare and edit documents, reports, presentations, and other materials as needed. Conduct research, gather data, and compile information to support various projects or initiatives.
• Perform general clerical duties, such as photocopying, filing, and organizing documents. Coordinate and maintain office supplies and equipment inventory, ordering supplies as needed.
• Provide support in organizing company events and special projects.
• Liaise with internal teams and external stakeholders to ensure effective communication and collaboration.
• Maintain a high level of confidentiality and discretion while handling sensitive information.
• Support department financial objectives, monitors budget, invoices and bills, issues purchase orders, manages inventory, coordinates with vendors and contractors, publish reports, ensures good recordkeeping to support departmental accountability and fiscal responsibility.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Competencies

Communication

Decision Making

Planning and Organizing

Relationships

Resilience

Customer Focus

Teamwork

Flexibility and Adaptability

Organizational Savvy

Critical Thinking

QualificationsQualifications RequiredPreferredExperience3 years of administrative support experienceExperience supporting a senior leaderEducationHigh School Diploma/GEDAssociates degree in Business Administration, or similarLicenses/Certifications Clerical CertificationAdditional Skills/Notes

Confidentiality

Excellent computer skills

Proficient with Microsoft Office Suite, Google Docs/Drive, SmartSheets, etc.

Proficient in typing, spelling, grammar, and composition

Ability to communicate effectively and professionally with staff and the public

Ability to support a positive and caring culture of diversity, equity, inclusion and belonging

High degree of patience and tolerance for flexibility in daily schedule

Bilingual in SpanishSupplemental InformationJob DescriptionJob Title:FLSA Classification:Effective Date:Administrative Assistant Non- ExemptJob Code:EEO-1 Classification:Job Grade:Reports To: (Position Title)Supervises (Position Titles):Terms of Employment:Director of Department/High School PrincipalN/AFull-TimeThe School District of Lancaster provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex/gender, national origin, disability, genetic information, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws.This applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation. The data you provide on this form will be kept confidential and used solely for analytical and reporting requirement purposes.The School District of Lancaster offers a complete benefits package to full-time employees which may include health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, personal time, and sick leave.Part-time employees are eligible for benefits based on hours worked.