Location: Chicago,IL, USA
Position Details
Job Title ADMINISTRATIVE ASSISTANT Position Number 8300292 Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name SCHOOL OF SOCIAL WORK Location Code SCHOOL OF SOCIAL WORK (02800A) Is this split and/or fully grant funded? No Duties and Responsibilities
Summary: Under general direction, performs a variety of administrative functions within a department that services Rogers Park/Edgewater community members emphasizing children and families.
Loyola Community and Family Services is a community mental health agency that will serve the Rogers Park and Edgewater community emphasizing an ecological and social justice approach supporting communities and families in the far Northside Chicago.
* Must be able to work until 7:00 p.m. two nights per week.
* Serves as initial point of contact for community members and agencies seeking support services from the center.
* Provides basic phone screening to see if callers appropriate for center services.
* Provides basic referrals for those who do not qualify for center services.
* Responsible for maintaining database of phone calls and referrals.
* Runs data reports as needed.
* Provides administrative support to Director and staff and is responsible for supporting the needs of office at large.
* Performs a variety of administrative duties including assisting with filing, preparation of materials for meetings, mailings, conferences, recording meeting minutes, database entry and maintenance, maintaining office supply inventory; preparation of financial and budget forms.
* At future date may be responsible for handing billing of mental health services.
* Performs other duties as assigned.
Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
* Superior verbal and written communication skills and excellent customer service skills with a friendly and patient demeanor particularly with children and families
* Ability to work on multiple projects and deadlines simultaneously with changing priorities.
* Takes direction well and is a self-starter.
* Excellent attention to detail; time management and organizational skills.
* Familiarity with HIPPA standards and ability to maintain confidentiality.
* Bilingual Communication Skills (Speaking and Writing; Spanish) preferred
Certificates/Credentials/Licenses
High school diploma or equivalent and one to three years of relevant experience
Computer Skills
Familiarity with, and ability to learn, the MS software products Word and Excel
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions Irregular Hours Open Date 10/01/2024 Close Date Position Maximum Salary or Hourly Rate $25.00/hr Position Minimum Salary or Hourly Rate $21.00/hr Special Instructions to Applicants About Loyola University Chicago
Loyola University Chicago is a private Jesuit University founded in 1870 by the Society of Jesus. One of the largest Catholic Universities in the United States, Loyola's professional schools include programs in medicine, nursing, and health sciences anchored by the Loyola University Medical Center, and the Loyola University Chicago School of Law. Comprised of thirteen colleges and schools, Loyola University Chicago offers more than 80 undergraduate and 140 graduate/professional programs while enrolling approximately 17,000 students. In addition to offering a world class educational experience, Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. Our benefits are centered on health and wellness, financial security, equity, and work-life balance. We offer medical, dental, vision, 403(b), HSA, FSAs, tuition benefit, pre-tax transit benefits, EAP, and more. To view our benefits in detail, click here.
As one of the nation's largest Jesuit, Catholic Universities, Loyola University Chicago fosters a transformative cultural experience that honors Diversity, Equity, and Inclusion. We are committed to recruiting and retaining a diverse, mission driven workforce that enables a culture of inclusivity. We act with the heart of a nonprofit organization and an academic enterprise with ethical practices that advance the Jesuit Mission. Loyola actively seeks to build a community of diverse opinions, perspectives, and backgrounds that support our Jesuit tradition, while helping Ramblers foster a sense of belonging and affinity for all.
Loyola University Chicago is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.