Location: Poughkeepsie,NY, USA
Pritchard Industries is looking for a Administrative Assistant. This position will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The responsibilities will include bookkeeping and will be competent in prioritizing and working with little supervision. You will be self-motivated and trustworthy while ensuring smooth running of our company's offices.
This position will be on-site: Monday - Friday 8:30am - 4:30pm at our office in Poughkeepsie, NY and will report to the Office Manager.
Responsibilities:
* Coordinate office activities and operations to secure efficiency and compliance to company policies and procedures
* Manage agendas/appointments etc. for the upper management
* Answer and manage phone calls and take messages; manage correspondence (e-mail, letters, packages etc.)
* Support budgeting and bookkeeping procedures; data entry
* Create and update records and databases with personnel, financial and other data
* Track stocks of office supplies and place orders when necessary
* Submit timely reports and prepare presentations/proposals as assigned
* Assist colleagues whenever necessary
* Coordinating office activities and operations to secure efficiency and compliance to company policies and procedures
* Prepare and maintain locally kept records, including the preparation of work schedules and accompanying work orders
* Setup and maintain records relating to the maintenance and repair of machinery, equipment, systems and components
* Prepare any/all required reports related to the consumption of utilities including oil, gas, water and electricity
* Participate in the implementation of a maintenance program including the establishment of a comprehensive directory of maintenance procedures.
* Maintain all reference materials including operation and maintenance manuals, catalogs, etc.
* Prepare and maintain material, equipment and parts replacement purchase orders.
Qualifications:
* High school diploma required or equivalent
* Minimum 3 years' experience.
* Familiarity with office management procedures and basic accounting principles
* Excellent knowledge of MS Office Suite and office management software; strong Excel skills (intermediate level)
* Outstanding communication and interpersonal abilities; strong team player
* Excellent organizational skills and attention to details
Benefits:
* Salary: $50,000 - $55,000/year based on experience
* Paid holidays and vacation time
* Health Benefits Package
* Ancillary benefits - Life Insurance, Long Term Disability, FSA, and Dependent Spending Care
* 401K
* Opportunity for growth
EEO Notice:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, service member status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.