Our client is a prestigious institution dedicated to advancing knowledge and innovation through interdisciplinary research and collaboration. They are seeking a highly organized, detail-oriented, and professional Administrative Assistant to join their dynamic team. The Administrative Assistant will play a pivotal role in assisting with the operations, membership engagement, and communications of the institute.
Key Responsibilities:
- Serve as the primary point of contact for members, addressing inquiries and ensuring a positive membership experience.
- Maintain accurate member records and track membership renewals, onboarding, and engagement.
- Assist in developing and implementing strategies to enhance member satisfaction and retention.
- Plan, coordinate, and execute events, including conferences, seminars, workshops, and networking gatherings.
- Support the institute's efforts in identifying and cultivating partnerships, sponsorships, and funding opportunities.
- Track and follow up on business development initiatives and communications.
- Draft and distribute reports, publications, announcements, and other member communications.
- Schedule and manage travel arrangements for staff, members, and visiting scholars.
- Assist with scheduling meetings, preparing agendas, and documenting minutes.
- Manage office supplies, correspondence, and general administrative duties.
Qualifications:
- Bachelor's degree required; background in business administration, communications, or a related field is preferred.
- 1-3 years of experience in a similar role, preferably in a nonprofit, research, or academic environment.
- Exceptional organizational skills and attention to detail.
- Strong interpersonal and communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite, CRM software, and event management tools.
- Ability to prioritize and manage multiple tasks in a deadline-driven environment.
- A proactive mindset with a problem-solving attitude.