The Receptionist is responsible for providing office services by implementing administrative systems, procedures, and policies and monitoring organizational projects.
- Answer telephones and transfer to an appropriate staff member
- Meet and greet clients and visitors
- Create and modify documents using Microsoft Office
- Prepare and fax Certificates of Insurance.
- Perform Close Day functions
- Prepare and organize policies for clients.
- Run motor vehicle records and send them to insurance companies for approval
- Prepare marketing files by creating renewal questionnaires and requesting loss runs.
- Prepare and send out cancellations for owner-operator policies
- Process all incoming and outgoing mail
- Prepare auto identification cards.
- Notify the accounting department of incoming UPS/Fed Ex/Office Supply packages
- Prepare and distribute electronic mail and electronic faxes daily
- Support staff in assigned project-based work
- Update and create contacts in Microsoft Outlook
Perform general clerical duties including but are not limited to: photocopying, faxing, mailing, scanning, and filing. Requirements
- Associate's degree or applicable job experience
- 1-3 years experience in administrative or relate
- Candidate must have a minimum speed of 60 WPM.
- Must have strong Verbal and Written Communication Skills, Organization Skills, Reporting Skills, Microsoft Office Skills, & Analytical and Problem.-Solving Skills
- Ability to work in a fast-paced environment while adapting to changing deadlines and priorities
- Must be able to work independently, prioritize work, and handle assignments with success and accuracy