Location: Skokie,IL, USA
馃専 Join Orange Pediatric Therapy as an Administrative Assistant! 馃専
馃し Why Orange Pediatric?
Founded in 2015, Orange Pediatric Therapy ( is dedicated to providing high-quality, compassionate ABA therapy for children and their families. Our focus is on fostering developmental growth and improving the lives of children with Autism Spectrum Disorder (ASD) and related developmental disabilities.
鉁达笍 Fun, highly supportive, and engaging environment for both our clients and our team members
鉁达笍 Role with high-growth potential that will truly makes an impact
鉁达笍 Inclusive team that values diversity and equity
鉁达笍 Monthly in-services and team-building activities throughout the year!
鉁达笍 Monday through Friday schedule
馃摑 Your Role
Under the direction of the Director of Operations, this role will manage client schedules, clinic resources, and support the administrative functions of the office so that they align with the clinic's goals of providing high-quality ABA services. The Administrative Assistant will work closely with leadership team, clinical staff, families, vendors, and external community to ensure that the clinic's operations are optimized for client care and service delivery.
馃敹 Manage weekly client and staff schedule, including finding and communicating coverage, as needed
馃敹 Meeting with leadership team to review schedules, therapist availability, and administrative issues.
馃敹 Support the development and implementation of a variety of forms and tools for staff and clients
馃敹 Support the leadership team in responding to client/family emails and client communications in the portal, and communicate pertinent information to leadership or treating clinicians, as needed.
馃敹 Address and resolve general scheduling issues in a timely and effective manner, including scheduling conflicts or staffing shortages with support from clinical leadership, as needed.
馃敹 Serve as the primary point of contact for clients, families, and external vendors. Foster clear and open communication between the clinical team, administrative staff, and clients' families.
馃敹 Support clinicians by helping to prepare for treatment sessions.
馃敹 Track and manage supplies needed for therapy sessions (e.g., materials, therapy tools), ensuring that inventory is stocked and maintained.
馃敹 Ensure that all clinic documentation is up-to-date and compliant with relevant regulations, including client records, therapy progress notes, and billing information. Support staff in maintaining accurate and timely documentation.
馃敹 Support leadership team in coordinating onboarding and training new staff members to ensure they are familiar with clinic procedures, protocols, and systems.
馃敹 Assist in preparing reports for clinic leadership team, such as finance, client retention, appointment attendance, and billing status.
馃敹 Support the management of special projects, such as organizing clinic events, staff in-services, improving operational processes, or implementing new software systems.
馃敹 Manage the clinic's social media, including creating posts across different platforms, monitoring and responding to comments and messages, analyzing data to track performance, and supporting overall online reputation to maintain a positive community engagement on social media.
馃帗 Skills and Qualifications
Education
鉁旓笍 Bachelor's degree in healthcare administration, business administration, or related field (preferred)
Experience
鉁旓笍 At least two (2) years of experience in healthcare scheduling, clinic operations, or healthcare administration, preferably in an ABA or pediatric healthcare setting
鉁旓笍 Experience with QuickBooks preferred
Skills
鉁旓笍 Exceptional attention to detail
鉁旓笍 Outstanding organization and problem-solving skills
鉁旓笍 Proficient in Microsoft Office 365
鉁旓笍 Patience, energy, creativity, and the desire to work in a fun, supportive environment
鉁旓笍 Ability to maintain confidentiality and comply with ethical standards
鉁旓笍 Strong communication and collaboration skills with the ability to work in a multidisciplinary team
Perks and Benefits
鉁旓笍 Competitive rates range from $17 to $20 based on experience
鉁旓笍 Paid Time Off
鉁旓笍 Benefits including Medical, Dental, Vision, & Short-Term Disability with maternity leave
鉁旓笍 Room to grow and advance in your career
馃摡 How to Apply
If you're ready to make an impact, please send your resume to ...@Orange4Kidz.com