Our client, an investment management company, is looking for an Administrative Assistant to join their team in Malvern, PA!
6 month contract to start, could extend or convert
Hybrid Tues-Thurs onsite
What You Will Be Doing
- Maintain calendars on a timely and accurate basis for assigned management
- Schedule meetings promptly and accurately
- Organize and prioritize daily tasks to meet changing priorities
- Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting
- Ensure appropriate travel time between meetings and avoid scheduling meetings that would require managers to drive back and forth between buildings
- Ensure all the proper resources move when a meeting moves (conference room, 1DECK, video conferencing, etc.)
- Proactively schedule skip levels evenly throughout the year and track completion
- Provide Travel Support - Be thorough and proactive when making travel arrangements
- Put all the details of the manager's travel on their calendar at the appropriate times so they can reference the information
Required Skills & Experience
- Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio
- Relationship management & organization skills, project & time management
- High school graduate
Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.