Job Description: Administrative Assistant with Business Degree and Knowledge of 401(k) and Benefit Packages
Job Title: Administrative Assistant
Department: Administration
Location: Corsicana, TX
Reports to: VP of Administration
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant with a strong background in business administration and understanding of 401(k) plans and benefits packages. The ideal candidate will support the VP of Administration, Executive VP, and President by assisting with day-to-day administrative tasks, handling employee inquiries related to benefits, assisting in managing benefits programs, and ensuring smooth operations within the office. This position requires excellent communication, problem-solving skills, and the ability to handle confidential information with discretion.
Key Responsibilities:
Administrative Support:
- Perform general office duties such as answering phones, scheduling meetings, and managing calendars.
- Organize and maintain filing systems, both physical and electronic.
- Draft, proofread, and edit documents and correspondence as needed.
- Coordinate and prepare materials for meetings and presentations.
- Assist with data entry and updates as it pertains to the company's different benefits portals.
Benefits Coordinator:
- Assist employees with questions and enrollment regarding 401(k) plans, health insurance, dental, vision, life insurance, and other benefits.
- Prepare and distribute benefits materials to employees, ensuring they have current and accurate information.
- Support the HR team in benefits enrollment periods and maintain accurate records.
- Monitor deadlines for benefits renewals, open enrollment periods, and employee eligibility.
- Work with external vendors or service providers to resolve benefits issues.
401(k) Plan Assistance:
- Assist employees with the 401(k)-enrollment process and explain plan options.
- Maintain up-to-date knowledge of 401(k) plan changes, tax implications, and regulations.
- Support the VP of Administration and HR team in managing retirement plan compliance and documentation.
- Prepare and track reports related to 401(k) contributions, enrollments, and distributions.
Employee Communication:
- Communicate policy updates, reminders, and deadlines regarding benefits programs.
- Assist with onboarding processes for new hires, including the introduction to benefits programs.
- Ensure employee inquiries are handled in a professional, timely, and confidential manner.
Payroll Support:
- Assist in the preparation of payroll reports as required.
- Coordinate with payroll department to ensure that benefits and 401(k) deductions are processed correctly.
- Maintain specific employee records in accordance with company policies and legal requirements.
Other Duties:
- Assist with the development and implementation of internal policies and procedures related to benefits packages.
- Collaborate with team members and other departments to ensure administrative tasks are completed accurately and efficiently.
- Some travel may be expected for conferences or training.
Qualifications:
- Education:
- Must hold a minimum of a bachelor's degree in business administration, economics, finance, or similar business-related field.
Experience:
- At least 2-3 years of experience in an administrative role, preferably with a focus on business administration or benefits administration.
Knowledge & Skills:
- Knowledge of 401(k) plans, benefits packages, and related legal compliance.
- Understanding of benefits terminology, including health, dental, vision, life insurance, and retirement plans.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Exceptional attention to detail and ability to maintain confidentiality.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and customer service skills.
Certifications (Optional but Preferred):
- Knowledge or certification in benefits administration or 401(k) plan management is a plus.
Work Environment:
- Full-time, in-office position (8:00 AM – 5:00 PM)
- Ability to handle sensitive information and maintain confidentiality.
- Collaborative, fast-paced office environment with opportunities for professional growth.
Salary:
$55,000 - $70,000 (Experience and Qualification Based)
Benefits:
- Competitive salary and benefits package.
- Health, dental, and vision insurance.
- 401(k) with company match.
- Paid time off (PTO) and holidays.