Administrative Assistant
: Job Details :

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.

EDUCATION AND EXPERIENCE:

* High School diploma or equivalent.

* Previous office experience preferred.

* Strong organizational and customer service skills.

* Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.

* Strong verbal and written communication skills.

* Word processing and typing and filing skills.

* Computer experience preferred

* Bookkeeping and mathematical aptitude preferred.

* Ability to work as a team while focusing on details.

* Ability to maintain the highly confidential nature of HR work.

* Good working knowledge of Microsoft word, excel, outlook preferred.

* Must be 18 years of age or older.

* Must have reliable transportation.

PERSONAL AND PHYSICAL REQUIREMENTS:

* Treat all information as confidential.

* Possess the tact to deal with all levels of employees and client representatives.

* Must be able to sit, stand, lift, and/or bend throughout shift.

* Must be able to lift, carry, and/or hold up to 10 lbs.

* Must pass drug test.

* Must meet necessary requirements to obtain a security sensitive identification badge.

* Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).

PERFORMANCE RESPONSIBILITIES:

* Perform clerical duties as directed

* Actively Participate in the Safety Management System (SMS)

* Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.

* Answer routine inquiries and draft correspondence.

* Complete and maintain personnel files, where applicable. Assist in setting up office system.

* Order office supplies. Assist in care and maintenance of department equipment.

* Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)

* Maintain and follow up on applicant flow log and monthly licensing log.

* Monitor drug program (where applicable.)

* Handle disbursement of random drug testing (where applicable.)

* Process and monitor personnel applications (where applicable.)

* Process and monitor all new hires and terminations.

* Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.

* Sort and distribute all corporate data information. Order/distribute supplies.

* Input payroll (where applicable.)

* Responsible for criminal background checks. Process new hire personnel.

* Reviews files for compliance, and notifies Manager of compliance deficiencies.

* Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.

* Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.

* Attend meetings and in-services as required identification badges must always be visible.

* Adhere to company policies and procedures and participate in achievement of company objectives.

* Perform other duties as requested.