Administrative Assistant
: Job Details :

Job Title: Municipality Relations Admin - PART TIME

Location: Batavia, IL

Industry: Business Supplies & Equipment

Pay: $23 - $26 / hour (based on experience)

About Our Client:

Our client is a well-established company in the business supplies and equipment industry is seeking a Municipality Relations Admin to join their team and manage the process of getting the company onto approved vendor lists for various municipalities.

Job Description:

This part-time, open-ended contract position will involve working closely with municipalities to ensure the company becomes an approved vendor. The ideal candidate will have strong administrative skills, attention to detail, and the ability to manage multiple vendor applications at once. This role provides flexibility, with set days and shifts, and offers valuable experience within a fast-paced environment.

Key Responsibilities:

• Research municipalities (e.g., City of Aurora) to understand the process of becoming an approved vendor.
• Reach out to municipal representatives when the registration process details are not available online to gather the necessary information.
• Complete and submit vendor applications online, ensuring all required documents are included and accurately submitted.
• Track the status of each application and follow up as needed to ensure timely completion.
• Maintain organized records and regularly report on the progress of applications across multiple municipalities.

Qualifications:

• At least 1 year of administrative support experience (document control, supporting sales teams, contract support experience is ideal)
• Experience in government, procurement, or legal industries is a plus.
• Proficiency in Microsoft Office Suite (Excel, Outlook), with knowledge of SharePoint
• Strong attention to detail and excellent follow-up skills.
• Comfortable making phone calls and managing multiple tasks in a dynamic environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.