Job DescriptionThe Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed. Location:Ann Arbor, MI Pay: $21.00 The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Benefits for Staff & Management.Essential Duties Administrative Functions
- Assist the Account Manager and/or Assistant Account Managers with any admin duties
- Conduct and answer phone calls/emails & door access intercom system
- Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
- Verify and create schedules and hourly reports for staff in EPAY
- Track daily missed punches and communicate with staff members to get them corrected
- Assist with client access to the School Dude work order system.
- Maintain files and documents organized for easy management access
- Mail checks for hourly employees
- Complete and send off Employee change forms
- Oversee that all tags have been submitted and approved by each manager
- Assist managers with ordering supplies
- Keep record of all Safety trainings
- Maintain small tools and equipment inventory files
- Conduct MVR checks
- Assist with Tag Pricer, & Corrigo Work Orders
HR related functions
- Review all incoming applications, and conduct phone screens
- Schedule interviews and assist managers in conducting them as needed
- Conducts and follow up on all background checks and badging
- Onboard new hires through the Sterling system, and assist them through the entire hiring process
- Provide manager and employees with employee number once hired.
- Schedule and assist in training/orientations for new employees as needed
- Create new employee personnel folders, and maintain all employee files
- Disposition applicants as needed
- Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
- Complete employment verification requests
- Assist managers/HR staff with unemployment claims
- Forward Garnishments
- Create a monthly discrepancy for Anniversary pay and submit to payroll
- Assist hourly employees with any questions or concerns
Minimum Requirements
- High School Diploma or GED required. Associate or bachelor's degree in applicable field of study preferred.
- Two (2) or more years of Office Administrative experience.
- One (1) or more years of budgeting, expense control, and scheduling experience.
- Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
- Employee must be internet/computer savvy.
- Human Resources coordinator experience preferred.
About UsABM (NYSE: ABM) is one of the world's largest providers of facility services and solutions. A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential services and forward-looking performance solutions that improve the spaces and places that matter most. From curbside to rooftop, ABM's comprehensive services include janitorial, engineering, parking, electrical and lighting, energy and electric vehicle charging infrastructure, HVAC and mechanical, landscape and turf, and mission critical solutions. ABM serves a wide range of industries - from commercial office buildings to universities, airports, hospitals, data centers, manufacturing plants and distribution centers, entertainment venues and more. Founded in 1909, ABM serves over 20,000 clients, with annualized revenue approaching $8 billion and more than 100,000 team members in 350+ offices throughout the United States, United Kingdom, Republic of Ireland, and other international locations. For more information, visit www.abm.com.ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-###-####. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.ABM directs all applicants to apply at www.abm.com ABM does not accept unsolicited resumes.