Administrative Assistant
: Job Details :

SummaryPositions are located in the Office of Nuclear Materials Safety & Safeguards, (NMSS). Divisions of Resource Management & Administration (DRMA) and Decommissioning, Uranium Recovery, & Waste Programs (DUWP).Supervisors are Monique Williams and Jennifer Whitman.Positions are not in the Non Bargaining Unit.Positions ARE NOT subject to Confidential Financial Disclosure reporting requirements.Positions ARE NOT subject to security ownership restriction reporting requirements.This job is open to

• Federal employees - Competitive serviceCurrent or former competitive service federal employees.
• Federal employees - Excepted serviceCurrent excepted service federal employees.
• Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a surplus or displaced employee.
• Veterans
• Individuals with disabilities
• Military spouses
• Special authoritiesIndividuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
• Peace Corps & AmeriCorps Vista

Clarification from the agencyAll NRC Employees are encouraged to apply.Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.DutiesThe successful candidate will perform the full range of Administrative Assistant duties, which include, but not limited to.Serves as the Administrative Assistant in the assigned Division, performing the full range of administrative and office administrative support functions for the Division. The GG-08 will serve as the lead for lower-graded Branch administrative assistants on a variety of administrative support issues within the Division.Requirements Conditions of Employment

• U.S. Citizenship Required
• This is a Drug Testing position.
• Background investigation leading to a clearance is required for new hires.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position. QualificationsIn order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.Specialized experience is described as: Experience that demonstrates thorough knowledge and familiarity with administrative policies and procedures to properly prepare and review outgoing correspondence, make travel arrangements, prepare travel requests and vouchers, complete Oracle HCM Cloud for Time and Labor System (HCM Cloud) Time and Labor Inputs, arrange meetings, maintain calendars, manage ticket tracking, and perform other general administrative duties. Advanced skills in the use of Microsoft Office 365 Applications (Word, Excel, Outlook, etc.) and knowledge of time and travel systems (i.e. HCM Cloud, ADAMS, and eTravel, etc.).The ideal candidate will be able to demonstrate the following:For the GG-07:1. Demonstrated proficiency with computer-based applications, including Office 365, Internet Explorer, Google Chrome, and other database applications.2. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.(Describe specific work experience, education and training which demonstrates your knowledge of proper grammar, spelling, and punctuation. Describe specific work experience that requires you to apply your knowledge of NRC correspondence procedures. What is your role in assuring that outgoing documents are correct and in the proper format? What type of documents do you routinely prepare and originate?)3. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.).(Describe specific work experience, training and developmental assignments that demonstrate your ability to apply policies and practices pertaining to office procedures, such as time and attendance and travel. Describe your experience establishing and maintaining office files. Describe specific instances where you have initiated and developed new office procedures to improve the efficiency of your organization. Describe the types of groups you have supported and for what purposes.)4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.(Describe specific situations that required you to work under stressful or adverse conditions (field assignments, competing priorities, tight schedules, deadlines, etc.).5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel.(Describe the various levels of individuals you interact with and for what purposes. Provide examples of specific assignments which required you to work as a lead secretary or within a team environment. What was your role? What techniques do you use to develop effective working relationships?)For the GG-08:1. Demonstrated skill with computer-based applications, including Office365, ADAMS, E-Concurrence, Internet Explorer, Google Chrome, and other database applications (i.e. maintaining automated tracking systems).2. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.).3. Writes in a clear, concise, and organized manner. Knowledge of proper grammar, spelling, and punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel, and to work collaboratively within a team.EducationThere is not a positive education requirement for this position.Additional informationThe duty location of this position is Rockville, MD. In general, employees are expected to be in the office at a minimum of 4 days per pay period. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.As an NRC employee you will enjoy excellent Federal Benefits, including:
  • Comprehensive health and life insurance plans
  • Flexible Spending Account Program for health and dependent care
  • Dental and Vision Insurance
  • Retirement savings and investment plan similar to 401(k) (Thrift Savings Plan)
  • Annual (vacation) and paid sick leave
  • Family friendly leave policies
  • 11 paid holidays per year
  • Transit benefits.
  This link provides an overview of the benefits currently offered to Federal employees. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position. You may preview questions for this vacancy.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.As an NRC employee you will enjoy excellent Federal Benefits, including:
  • Comprehensive health and life insurance plans
  • Flexible Spending Account Program for health and dependent care
  • Dental and Vision Insurance
  • Retirement savings and investment plan similar to 401(k) (Thrift Savings Plan)
  • Annual (vacation) and paid sick leave
  • Family friendly leave policies
  • 11 paid holidays per year
  • Transit benefits.
  This link provides an overview of the benefits currently offered to Federal employees. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.List of supplemental material that may be applicable:NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
• Job title
• Name of employer
• Beginning and ending dates of employment (month/year) format
• Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
• Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
• Series and grade or equivalent (if a federal position).
If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.Please carefully review the list of document descriptions below, to see which documents are required for your application.If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available. Additionally, you must also submit a copy of your most recent SF-50 (Notification of Personnel Action). If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at If you are applying for a position that requires a college degree, you must submit your College Transcripts. All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents: 1. Use the USAJOBS feature to download documents from your USAJOBS portfolio; or 2. Use the Upload feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or 3. Use the Fax feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-###-####.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyWe strongly encourage you to complete your USAJOBS profile before you submit your application for this position.Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position. Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission. You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as significant experience or see resume do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.To begin the application process, select the Apply On-line button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.Agency contact informationKreslyon ValriePhone (301) ###-#### Email ...@nrc.gov Website AddressNUCLEAR REGULATORY COMMISSION US Nuclear Regulatory CommissionOffice of Human Resources Washington, District of Columbia 20555 United StatesNext stepsYou may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting Application Status.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required DocumentsList of supplemental material that may be applicable:NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

Job title

Name of employer

Beginning and ending dates of employment (month/year) format

Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.

Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).

Series and grade or equivalent (if a federal position).

If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.Please carefully review the list of document descriptions below, to see which documents are required for your application.If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available. Additionally, you must also submit a copy of your most recent SF-50 (Notification of Personnel Action). If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at If you are applying for a position that requires a college degree, you must submit your College Transcripts. All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents: 1. Use the USAJOBS feature to download documents from your USAJOBS portfolio; or 2. Use the Upload feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc; or 3. Use the Fax feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-###-####.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyWe strongly encourage you to complete your USAJOBS profile before you submit your application for this position.Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position. Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission. You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as significant experience or see resume do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.To begin the application process, select the Apply On-line button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.Agency contact informationKreslyon ValriePhone (301) ###-#### Email ...@nrc.gov Website AddressNUCLEAR REGULATORY COMMISSION US Nuclear Regulatory CommissionOffice of Human Resources Washington, District of Columbia 20555 United StatesNext stepsYou may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting Application Status. Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request