Location: Delmar,NY, USA
NY HELP Yes Agency Senate, NYS Title Administrative Assistant Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit M/C - Managerial/Confidential (Unrepresented) Salary Range From $40000 to $50000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 0% Workweek Mon-Fri Hours Per Week 35 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 80 South Swan Street City Albany State NY Zip Code 12247 Duties Description The New York State Senates Student Programs Department is seeking a discrete, detail-oriented individual with strong problem-solving skills to join their team as an Administrative Assistant. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the Student Programs Department, providing high-level support to the Director of Student Programs, Deputy Director of Student Programs, and Work-Based Learning Program Director. In this dynamic role, you will wear multiple hats:Administrative Contributions:Answer frequently asked questions from applicants and internship program participants relative to standard policies, hiring processes, etc.Maintain the integrity and confidentiality of files, records, and information that pertains to program applicants and participantsManage supply orderingPerform other duties as assignedParticipant Onboarding Contributions: Assist with multiple aspects of the programs onboarding process including, but not limited to:Assist with the acceptance and notification process for program applicantsTrack and maintain a spreadsheet of applicant information Assist managers with new hire orientation, including program scheduling and reserving spaceWebsite and Social Media Contributions:Regularly update all program information provided on Student Programs websiteManage and update social media content to promote and provide program descriptions, applications, videos, and highlight students accomplishments Assist with expanding social media presence through increased post volume and strategic posts that increase the number of users and post reachStudent Programming Contributions: Assist with multiple programmatic aspects, including:Process required participant paperwork through the course of the programAssist Senate Fellows and Session Assistants with housing and program related questionsProvide support with the Model Legislative Session componentCommunicate to program participants with reminders for seminars, assignments, and timesheet deadlines Minimum Qualifications The most ideal candidate will have the following skills and competencies:Excellent verbal, written, and organizational skills including strong presentation skillsStrong interpersonal skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacyProactive and independent with the ability to take initiativeExcellent time management skills with a proven ability to meet deadlinesAdept with a variety of multimedia training platforms and methodsAbility to take on and manage competing prioritiesPrior legislative internship experience a plusMinimum Qualifications Include:Bachelors DegreeProficiency with Microsoft Office Suite and related program softwareExperience with social media marketing techniques, platforms, and how to increase number of users/followers a plus Additional Comments This is a full-time position, Monday through Friday, 9:00 AM to 5:00 PM. Salary range is $40,000 to $50,000, commensurate with education and experience.Interested candidates should submit a cover letter and resume to jobsnysenate.gov. Submissions that do not include both will not be considered.As there are multiple openings at the NYS Senate for an Administrative Assistant, please specify you are applying for the position in Student Programs.This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:Dental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offParental leaveRetirement planSick timeTuition reimbursementVision insuranceWellness ProgramThe New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles. Some positions may require additional credentials or a background check to verify your identity. Name Hiring Coordinator Telephone n/a Fax n/a Email Address jobsnysenate.gov Address Street 80 South Swan Street City Albany State NY Zip Code 12247 Notes on Applying Interested candidates should submit a cover letter and resume to jobsnysenate.gov. Submissions that do not include both will not be considered.