Location: Poughkeepsie,NY, USA
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.
Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.
Vassar College is a smoke-free, tobacco-free campus.
Position Summary and Responsibilities
The Administrative Assistant provides administrative assistance to the Philosophy Department. This position serves as the primary contact for students, faculty, staff, and guests, and provides reception for the department.
Responsibilities:
* Respond to email, calls and correspondence; assist visitors, order office supplies; maintain department calendar, schedule appointments and meetings, maintain filing systems.
* Assist with the budget operations of the department: reconcile P-card purchases; make vendor payments; process invoices.
* Assist with arrangements for department guests, which may be for guest speakers, lecturers, and/or candidates for faculty searches. This will include, but is not limited to, travel reimbursements, honoraria, as well as setting up accommodations.
* Maintain department databases and assist with maintenance of department websites.
* Monitor scheduled maintenance and issues associated with department facilities and equipment; communicate updates to department and facilities/vendors.
* Assist Chairs with staffing plans and course masters.
* Supervise office student assistants and/or interns.
* Work with other departments on campus including Accounts Payable, Registrar, Purchasing, Study Away, and Human Resources.
Qualifications
Qualifications
* One to two years of administrative support experience or equivalent combination of education and experience.
* Strong computer skills including proficiency with Google and Microsoft Office suites and ability to learn additional technical systems.
* Excellent written and verbal communication skills.
* Must have the ability to interact effectively with a diverse community of faculty, students, staff, and visitors.
* Must exercise discretion and maintain confidentiality.
* Strong organizational skills and attention to detail.
* Must be open to learning new software as needed.
Preferred
* Knowledge of Banner and Workday.
Compensation Special Instructions to Applicants
To apply you will be required to complete the Vassar College Employment
Application, including your complete work history and contact information for 3 supervisor references (please: no relatives, friends or co-workers). You will have the option of attaching a resume and cover letter. Review of applications will begin immediately. Inquiries may be directed to the Human Resources Office at (845) ###-####.
For full consideration applicants should apply by Anticipated Start Date Anticipated End Date Quicklink for Posting Open Until Filled Yes