Administrative Assistant - LAC
: Job Details :

SummaryPerforms mid-level work providing exceptional customer service to visitors, callers, and to employees and citizens via electronic communications. Manage the Leander Activity Center (LAC) Front Desk, including opening and/or closing duties, phone handling, filing, and scheduling activities.Performs clerical tasks and assists LAC staff as required. Generally, this position uses routine skills and works under moderate supervision, with limited latitude for the use of initiative and independent judgment.Essential Duties & Required Qualifications* Manage LAC Front Desk operations, including handling phones, filing, and scheduling activities.* Interact daily with the public, offering information and assistance regarding facility rentals, events, program registration, and facility locations.* Oversee the Department's facility reservation and rental program, managing applications, payments, and rental schedules.* Assist Parks and Recreation staff with various departmental tasks.* Perform routine clerical duties, including answering phones, data entry, and office supply management.* Handle incoming and outgoing mail and correspondence.* Draft and edit letters, reports, and other materials.* Input data into office and departmental forms, maintain inventories, and order supplies.* Enter LAC employee timesheets into Incode (payroll system) and print report for the Director to approve.* Assist with the Parks & Rec facility reservation and rental program.* Support the Department's online registration program.* Create and distribute promotional materials as needed.* Occasionally supervise part-time, seasonal, or intern personnel.* Operate vehicles for errands as required.* Maintain cleanliness and professionalism in the office environment.* Assist in setting up activities, involving lifting between 20-50 pounds when moving tables, chairs, and equipment.* Participate in special projects and special events.* Perform other related duties as assigned.Required Education and Experience* High School diploma or equivalent.* Two years of increasingly responsible experience related to Administration and/or Parks & Recreation.* Ability to work hours other than 8:00 AM to 5:00 PM when requested.Required Certificate and Licenses* Texas Driver's License or ability to obtain a Texas driver's license within 90 days per state law.* First Aid and CPR/AED certification required or the ability to obtain it within six months of hire.Preferred Qualifications* Bachelor's degree from an accredited college or university in a related field to Administration and/or Parks and Recreation.* Specialized course work in accounting or financial procedures.Knowledge, Skills & Abilities* Ability to communicate effectively both verbally and in writing.* Ability to follow detailed verbal and written instructions.* Ability to learn department administration and organization, departmental rules and regulations, and City rules and regulations.* Ability to communicate with other employees and the general public in a courteous and diplomatic manner.* Skill in handling multiple tasks and prioritizing.* Ability to work hours other than the regular daytime schedule (i.e., early-mornings, afternoons, evenings, and late-nights shifts, weekends).* Knowledge of Methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing with proper punctuation, spelling and grammar.* Skill in using computers and related software applications, including MS Word and Excel.* Ability to plan and schedule operations.* Ability to develop and maintain effective working relationships with City employees, the public, elected officials, and boards and commissions.Physical Demands & Additional InformationWhile performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle and feel items, reach with hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be considered to enable individuals with disabilities to perform the essential functions.The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.Job offer and continuation of employment with the City of Leander is contingent upon:* Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.* Satisfactory results from a pre-employment criminal history background and driving record check.* Legal authorization to work in the United States without sponsorship. ** Compliance with the Selective Service Registration for male US citizens and immigrants, who are ages 18-25.* The City of Leander participates in E-Verify! Information from each new employee's Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.The City of Leander is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information in employment.Applicants should communicate requests for disability-related accommodations during the application process to our Human Resources Department at ...@leandertx.gov or 512-###-####. Deaf and hard of hearing applicants may contact our office via Relay Texas at 7-1-1 or 1-800-### #### (TTY/TDD).Your well-being and that of your family matters to you, and so it's important to us too. To support you and your loved ones through life's many challenges, we offer our full time employees access to a wide array of benefits including health, dental, vision, life, disability, accident, cancer, flexible spending accounts, health savings accounts, employee assistance, paid holidays, paid sick leave, paid emergency leave, longevity pay, golf course discounts as well as generous retirement and deferred compensation programs and social security participation.MedicalWe offer two types of medical plans (a traditional PPO plan and a high deductible health plan) so that you can choose the one that best fits your needs. The premium you pay is based on which plan you select and who you cover. Covering just yourself? The City currently pays the entire employee-only premium for either plan. Covering qualified dependents in your family? Currently, we'll pay your employee premium and split the remainder of the spouse/child/family premium with you - we pay 60%; you pay 40%. That generous cost share reflects our philosophy that our employees and their families should have the best health care we can afford to provide.DentalDental plans include a DMO option (no cost for employee-only coverage) and two more traditional plans whose premiums are also affordable. You can choose to cover yourself or any qualified dependents and choose which plan best suits your dental needs. Currently, for the DHMO option, we pay the employee premium and split the remainder of the spouse/child/family premiums with you - we pay 50%; you pay 50%. Under the more traditional plans, although we don't pay the entire employee-only premium, we still split the incremental dependent premiums with you 50/50.VisionAccess to $10 eye exam co-pays and up to $150 frame and contact lens allowances make vision insurance a popular benefit among employees. Cover yourself for just a few bucks a pay period or all of your qualified dependents for not much more.Life/AD&DYour basic employee $15,000 term life insurance policy is paid for by the city. Accidental Death & Dismemberment under the plan would pay an additional $15,000 to your beneficiary if you die in an accident. More life insurance coverage is paid for by the City and provided through our Texas Municipal Retirement System (TMRS) program. If that's still not enough coverage, you can purchase more life/AD&D coverage for yourself and your qualified dependents. Over the age of 65? These coverages are subject to an age reduction schedule.DisabilityBoth short and long term disability plans which provide up to 60% income replacement are available to purchase at competitive rates.Accident & CancerNeed extra coverage for off-the-job medical injuries or a cancer diagnosis? Supplemental plans that pay cash for some of life's most unexpected events are available for purchase.Flexible Spending Accounts (FSA)Want to set aside some pre-tax dollars for health care expenses or dependent care expenses? If you select the traditional EPO medical coverage, you can set aside pre-tax money for medical expenses through the City's Section 125 medical FSA plan, which is managed by an outside carrier. You can do the same for dependent day care expenses, regardless of which medical plan you select.Health Savings Accounts (HSA)The high deductible health care plan has its own provisions for pre-tax health savings (HSA) so you can set aside money for your qualified health care expenses. The City will add $1000 to your health savings account to get you started each plan year.Employee Assistance ProgramWe know that sometimes your needs are much different than a doctor visit or a prescription, so the City pays for a generous employee assistance program through Alliance to help you or any household member with counseling, legal referrals or simply a safe ride home.HolidaysThe City has thirteen designated holidays each year.Vacation LeaveMost full time, regular employees (excluding firefighters on a 24 hour shift schedule and department heads) accrue 3.69 hours of vacation time each pay period and are eligible to use that time after just six months of employment. The longer you work for the city, the more vacation time you receive, with those accrual rates going up at 4, 9 and 14+ years of service. Never use your vacation time? Don't worry; you can bank up to two times your annual accrued hours before you stop accruing.Sick LeaveAs a full time regular employee (excluding firefighters on a 24 hour shift), you accrue 3.69 hours of sick leave each pay period, which you are eligible to use after your first pay period with the city. You can also continue to build your sick leave balance up to 480 hours for those unexpected emergencies.Longevity PayRegular full-time employees after they've been employed for one year or more are eligible for an annual payout of $5 for every month of City service. So, while that first year $60 check might not seem like a ton of money, that $1500 check (minus taxes of course) for your 25 years of service which is paid around Thanksgiving will likely help you feel very thankful for a little extra cash for Christmas shopping.RetirementAll regular full-time employees participate in our Texas Municipal Retirement System (TMRS). Your 7% investment each payroll period is matched 2 to 1 by the City and is vested at 5 years. You can retire at age 60 with 5 or more years of service or younger if you have at least 20 years of service. You can also receive service credit for certain types of military service. The City's TMRS plan is one of the most generous retirement plans around.Deferred CompensationIf saving 7% with a 2 to 1 match through TMRS isn't enough to meet your financial goals, you can stash even more on a pre-tax basis through the City's 457 plan. Start or stop saving at any time - up to $18,000 annually if you're under 50, and up to $24,000 if you're older.Social SecurityCity of Leander employees also participate in the social security system under FICA regulations.Golf CourseWe have a gorgeous golf course. Want to learn how to play? As a City employee you can play for 50% off. Check it out!01Do you have a High School Diploma, or the equivalent (or a higher education level)?* Yes* No02Do you have a minimum of two years of increasingly responsible experience related to administrative work and/or Parks & Recreation?* Yes* No03Do you have the ability to work hours other than 8:00 AM to 5:00 PM when requested?* Yes* No04In your own words, please provide a brief description of how you meet the minimum qualifications listed above. Make sure to include the number of years of related full-time experience.05Do you have a Texas driver's license, or have the ability to obtain one within 90 days per state law?* Yes* No06Do you have a First Aid and CPR/AED certification, or ability to obtain it within the six months of hire?* Yes* No07What is the highest level of education you have obtained?* High School Diploma or its equivalent.* Associate degree from a college.* Bachelor's degree from an accredited college or university.* Graduate degree from an accredited college or university.* None of the above selection apply to me.08Do you have an active/current First Aid and CPR/AED certification?* Yes* No09Do you have specialized course work in accounting or financial procedures?* Yes* No10How many years of experience do you have in Administration or Parks & Recreation?* Two years in EITHER Administration OR Parks & Recreation* Three or more years in EITHER Administration OR Parks & Recreation* Three or more years in BOTH Administration AND Parks & RecreationRequired QuestionAgency City of LeanderDepartment Parks & Recreation Address 406 Municipal DriveLeander, Texas, 78641Phone 512-###-####Website