Administrative Assistant/Manager
: Job Details :

Administrative Assistant/Manager Job Locations US-OH-Columbus Category Administrative Type Full-Time Overview As an Administrative Assistant/Manager for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with the Operation/Office Lead, and contributing to organizational goals. The Administrative Assistant/Manager will provide the first impression of the office by professionally answering phones and greeting guests. You will assist with document preparation and reproduction, help coordinate meetings and office activities, order and stock supplies, answer the phone, and maintain the project electronic filing system. You will also play a key role in our quality assurance program by verifying and requiring that appropriate quality reviews of proposals, reports, plans and documents have been completed. The Administrative Assistant/Manager will oversee office and facility services and maintenance activities and interact with landlords or property management companies. This role will also assist with planning and executing client events, and coordination of logistics for internal meetings, conferences or training. The Administrative Assistant/Manager may support the office lead in communication between corporate personnel and their associated functions such as accounting, operations, marketing, human resources, and IT. Other responsibilities of this position include: Draft/review documents and presentations, suggesting changes where appropriate Provide administrative support for incoming and outgoing correspondence Communicate effectively with clients in person, on the phone, and in writing Prepare agendas for internal and external meetings Qualifications High School diploma - preferred B.A./B.S. in English, Marketing, Business or related degree; 2-3 years of experience in an office environment ( Assistant) /5+ years of experience in an office environment ( Manager); Proficiency with Microsoft Office Products and Adobe; Excellent communication skills; Attention to detail; Problem solving skills; Ability to work with technical professionals and manage workflow expectations and deadlines; Ability to anticipate workload issues and proactively take steps to assure work is completed on time; Ability to multi-task in order to meet short and long term deadlines; Ability to speak and write professionally; Ability to plan and execute employee and client business development events; Ability to work beyond our core business hours when necessary to meet deadlines; Ability to manage confidential information with discretion and tact. About Us We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way. We have support! We have a variety of Employee Resource Groups, including CEC Community - focused on giving back to the communities in which we work; CEC Ignite - focused on helping professionals early in their careers to develop their pathway; CEC iDEA - focused on inclusion, diversity, equality, and acceptance; and CEC Women - focused on creating internal and external opportunities for women to network and leverage professional experience! We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, the