Administrative Assistant - Nursing Program
: Job Details :

Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program. Internal Job Information* Staff, Non-Classified* Non-Exempt* Full-Time, 37.5 hours per week* $15/hr hour (minimum starting pay)* Pay Grade 3* OASIS Job Code# 353112* Official Job Title: Administrative Assistant Non-Exempt* Maintains the Allied Health Student Application process following established procedures* Prepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation)* Reviews and maintains required files for student confidential health and academic records* Coordinates Nursing student orientation, registration, CPR certification, and uniform purchases* Coordinates and supports special events including Student honors ceremonies, health fairs and activities* Provides basic Nursing Program information to students* Maintains scanning system for storage of Nursing Student and Program records* Answers incoming calls, provides information, takes messages, screens requests on* Assists faculty, staff, students and visitors with inquiries.* Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate.* Schedules and maintains appointments and meetings.* Maintains required faculty documentation and schedule of due dates.* Assists faculty to make sure students are informed of changes in class schedules, including faculty absence including sending email notification for posting of classrooms to the appropriate parties.* Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials.* Assists program director in collection of data and preparation of reports.* Performs other related duties and responsibilities consistent with the job description by performing duties as assigned.Education LevelField of StudyReqPrefBachelor's degreeOffice Administration or a field directly related to the area of assignment XAssociate's Degree, Vocational / Technical degree with relevant and equivalent work experience and/or training may be considered.ExperienceExperience DetailsReqPref1 year +Administrative Office SupportX 1 year +Customer Service in an office/client setting X1 year +Higher Educational Experience X* Proficient in English written and verbal communication skills* Demonstrated customer service skills* Effective interpersonal skills* Articulate and responsive to colleagues* Ability to simultaneously handle multiple priorities* Excellent organizational skills* Friendly and service-oriented* Demonstrated time management and priority setting skills