Administrative Assistant - Nursing Program
: Job Details :

Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program. Internal Job Information * Staff, Non-Classified * Non-Exempt * Full-Time, 37.5 hours per week * $15/hr hour (minimum starting pay) * Pay Grade 3 * OASIS Job Code# 353112 * Official Job Title: Administrative Assistant Non-Exempt * Maintains the Allied Health Student Application process following established procedures * Prepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation) * Reviews and maintains required files for student confidential health and academic records * Coordinates Nursing student orientation, registration, CPR certification, and uniform purchases * Coordinates and supports special events including Student honors ceremonies, health fairs and activities * Provides basic Nursing Program information to students * Maintains scanning system for storage of Nursing Student and Program records * Answers incoming calls, provides information, takes messages, screens requests on * Assists faculty, staff, students and visitors with inquiries. * Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate. * Schedules and maintains appointments and meetings. * Maintains required faculty documentation and schedule of due dates. * Assists faculty to make sure students are informed of changes in class schedules, including faculty absence including sending email notification for posting of classrooms to the appropriate parties. * Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials. * Assists program director in collection of data and preparation of reports. * Performs other related duties and responsibilities consistent with the job description by performing duties as assigned. Education LevelField of StudyReqPrefBachelor's degreeOffice Administration or a field directly related to the area of assignment X Associate's Degree, Vocational / Technical degree with relevant and equivalent work experience and/or training may be considered. ExperienceExperience DetailsReqPref1 year +Administrative Office SupportX 1 year +Customer Service in an office/client setting X1 year +Higher Educational Experience X * Proficient in English written and verbal communication skills * Demonstrated customer service skills * Effective interpersonal skills * Articulate and responsive to colleagues * Ability to simultaneously handle multiple priorities * Excellent organizational skills * Friendly and service-oriented * Demonstrated time management and priority setting skills