Location: Brooklyn,NY, USA
Overview
The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the All-women section of the Occupational Therapy Program enabling the day-to-day operations.
Responsibilities
* Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.
* Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.
* Establish and maintain organized electronic and paper filing and retrieval systems
* Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e.: Canvas)
* Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.
* Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.
* Assist with procedures and documents required for administrative employee hires and faculty appointments.
Qualifications
Education/ Experience
* High School or GED Diploma required with a minimum of 2 years of related experience
Knowledge/ Skills/ Abilities
* Strong interpersonal skills.
* Excellent organization and time management skills.
* Ability to prioritize workload according to volume, urgency, and importance.
* Ability to proficiently manage electronic data, software, resources and platforms.
* Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, & Cloud based systems.
* Knowledge of Canvas a plus.
Travel
* Occasional travel to Long Island and Manhattan campuses is required.
Maximum Salary
USD $60,000.00/Yr.
Minimum Salary
USD $48,000.00/Yr.