Adecco is currently recruiting an Administrative Assistant & Office Manager. This is a 1-month contract with strong possibility of becoming a permanent role. Fully on-site opportunity with our private client located in the Bethesda, Maryland.
The Executive Assistant will be reporting to the local Vice President, and will provide administrative support to the Vice President, two Regional Sales Directors, the head of International Sales Engineering; and members of the U.S. sales team, legal, product management based in Bethesda.
The Administrative Assistant & Office Manager will have the following responsibilities:
- Coordinate and finalize the preparation of regularly scheduled management presentations.
- Organize and schedule meetings and appointments.
- Organize and book travel arrangements.
- Submit and reconcile expense reports.
- Track and monitor travel expenses against budget.
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Greet and assist visitors to the office.
- Maintain polite and professional face-to-face, phone and e-mail communications.
- Handle office tasks, such as answering and directing phone calls, setting up for meetings, managing office supplies, liaising with the local building management and HQ.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
The Administrative Assistant & Office Manager must meet the following mandatory requirements:
- A minimum of 5 years of experience working as an Executive Assistant in a fast-paced environment
- College degree preferred.
- Proven experience in a support / administrative role requiring a high degree of teamwork.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills.
- Proficient in Microsoft Office, especially Outlook and PowerPoint.
- Proven experience working with Travel expense applications such as Concur and financial applications such as Workday, would be considered an asset for this role.
If you are interested in the “ Administrative Assistant & Office Manager “ role send your resume as soon as possible