Job Type Part-time Description Join an energetic, patient-focused team! Heartland Imaging is seeking an experienced administrative assistant for a part-time flex position at our outpatient imaging center in Louisville, KY, Monday, Wednesday, and Friday from 8:00 am to 4:30 pm.JOB SUMMARY: Under the direction of the Administrator, the Administrative Assistant:
- Performs administrative and office support functions at the discretion of the leadership team.
- Serves as part of the imaging center team and seeks and provides feedback for improved clinical practice.
ESSENTIAL JOB FUNCTIONS:
- Handles HIPAA-sensitive information and recognizes the importance of these regulations.
- You may perform courier services if the center does not utilize a dedicated courier. Courier services include, but are not limited to, transporting film, CDs, etc., to referring physician offices.
- Proficiently maintains and uses knowledge of office equipment including, but not limited to, fax machines, computers, and printers.
- Creates proofs and distributes written correspondences, i.e., Newsletters, memos, etc.
- Coordinates notifications for new referring practices and facilitates correspondence and mailings with guidance from the Marketing Manager or Administrator.
- Provides new employees with Welcoming materials and photographs at orientation.
- Coordinates, creates, proofs, and orders marketing pieces and center-wide forms.
- Assists with maintaining office inventory.
- Proficient use of Microsoft Office products to create, update, and maintain documents, reports, presentations, and databases.
- Coordinates and assists with planning center events, luncheons, etc.
- Maintains working knowledge of Imaging Center (and Medical Center, when applicable) policies and procedures.
- Assists and maintains other established procedures as directed, such as invoice processing, ordering of supplies, preparing reports, data input, and tracking.
- Assists with special projects as needed.
- Takes the initiative to help other modalities/areas of the Imaging Center as assigned or when own workload/area allows.
- Participates in performance improvement activities.
- Participates as a team member and is accountable for their work responsibilities.
- Demonstrates consistent use of AIDET (Acknowledge patient, Introduce yourself, provide Duration/timeline for test, Explain the process & Thank them for choosing the center) and HEAL (Hear them out, Empathize, Apologize, & Leap into action to solve) when interacting with patients/customer.
- Attends/participates in staff meetings, in-services, & center-wide meetings as scheduled.
- Performs all other duties as assigned.
Requirements EXPERIENCE:
- Office, business, and customer service experience required.
- Medical office experience preferred.
EDUCATION:
- To be competitive, a minimum of two years of clerical or administrative experience is required.
LICENSE/CERTIFICATION REQUIREMENTS:
SKILLS/ABILITIES:
- Ability to work independently and multitask.
- Ability to provide documentation accurately and concisely.
- Proficient in Microsoft Office Software.
- Knowledge of medical and radiology terminology.
- Knowledge of Microsoft Office, including Word, Excel, and PowerPoint.
Our outpatient imaging center offers competitive salaries and benefits. A pre-employment drug screen and background check are required. If you're qualified, please apply today for your consideration.OIA partners with local healthcare providers to develop, own, and operate quality, easily accessible, service-oriented outpatient diagnostic imaging centers. To learn more, visit us at www.oiarad.com. Equal Opportunity Employer. #INDBOFT